Home Visiting Care Navigator
Location: Clovis, New Mexico
Department: Home Visiting
Company: MECA Therapies, LLC
Position Summary:
The Home Visiting Care Navigator is responsible for coordinating and managing the referral infrastructure for the Home Visiting Program. This position serves as the primary point of contact for incoming referrals and ensures timely capture, documentation, tracking, and assignment of referrals to support efficient enrollment into services.
Working under the direction of the Home Visiting Assistant Director and Home Visiting Director, and in close collaboration with the Home Visiting Data Manager, the Home Visiting Care Navigator monitors multiple referral sources throughout the day, maintains accurate referral records, supports data reporting, and assists with re-engagement efforts to maximize family participation and enrollment opportunities.
This position plays a critical role in strengthening MECA's referral response process by improving timeliness, reducing missed referral opportunities, and supporting overall program growth.
Essential Duties and Responsibilities: Referral Monitoring & Intake Support
Monitor theAm I Eligible (AIE)platform continuously throughout the workday to identify, accept, and capture available referrals in a timely manner.
Monitor and manage referrals received through multiple sources, including:
Am I Eligible (AIE) Platform
Email o Fax
Zoho CRM
Internal referral systems
Review all incoming referrals for completeness, accuracy, and eligibility.
Contact families, referral sources, or partnering agencies to obtain missing demographic information or other required documentation needed to process referrals.
Communicate professionally and effectively with referral partners to resolve incomplete or inaccurate referral information.
Enter and process all externally received referrals into theAm I Eligible (AIE)platform in accordance with program procedures.
Process referrals received through theAIE platformand ensure all required information is accurately documented.
Assign completed referrals to the appropriate Home Visiting Lead for intake, family engagement, and service initiation.
Maintain timely referral processing to support prompt family contact and enrollment into Home Visiting services.
Escalate urgent or high-priority referrals to program leadership as appropriate.
Referral Tracking & Data Management
Maintain accurate referral tracking spreadsheets.
Enter and update referral information in designated databases.
Track referral status from receipt through assignment, enrollment, or closure.
Maintain organized electronic referral records.
Ensure confidentiality of all participant information in accordance with HIPAA and program policies.
Assist in maintaining referral performance dashboards.
Maintain referral tracking reports and assist with identifying referral trends.
Reporting & Quality Improvement
Assist the Home Visiting Data Manager with:
Referral reports
Pivot tables
Enrollment tracking
Quarterly referral analysis
Monitor referral trends and identify opportunities to improve referral response times and enrollment outcomes.
Support Continuous Quality Improvement (CQI) initiatives related to referral management and program growth.
Assist leadership with data validation and referral performance monitoring as requested.
Family Re-Engagement
Conduct outreach calls to:
Non-engaged referrals
Previously closed referrals
Families who previously declined services
Families requiring additional follow-up
Additionally:
Assist families determined to beineligible for Home Visiting servicesby providing information on available community resources.
Ability to work independently while collaborating with multiple departments.
Ability to analyze referral trends and maintain accurate records.
Performance Expectations
The Home Visiting Care Navigator will be expected to:
Monitor referral platforms consistently throughout the workday.
Capture and process referrals promptly to reduce missed opportunities.
Maintain accurate referral tracking records with minimal errors.
Ensure timely communication with families and referral partners.
Complete re-engagement outreach activities as assigned.
Connect families who are not eligible for Home Visiting services with appropriate community resources and the MECA Community Health Worker Program, Early Intervention, Outpatient Clinic and/or Maternal Health when appropriate.
Support referral reporting, data quality initiatives, and quality improvement efforts.
Why Join MECA Therapies?
At MECA, we believe families are the foundation of successful outcomes for children. Our Early Intervention team partners with families to provide meaningful support during the most critical years of development.
We offer:
Competitive compensation
Supportive leadership and clinical collaboration
Professional development opportunities
A mission-driven workplace
The opportunity to positively impact children and families throughout New Mexico
MECA Therapies, LLC is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and providing reasonable accommodations throughout the hiring process and employment.
