Position Purpose:
Supports the financial operations of the Workforce Solutions by maintaining accurate financial records and preparing reports for internal and external stakeholders to support informed decision-making. Monitors income and expenditures and ensures financial activities comply with all applicable rules and regulations, as well as generally accepted accounting principles (GAAP).Essential Functions and Basic Duties:
Prepares monthly and annual financial statements, projections and reports for the Workforce Solutions Board, Department of Labor, external funding agencies, auditors and other stakeholders.
Analyzes accounting records, trends and expenditures to support budgetary planning and grant reporting, as well as ensure compliance with all applicable rules, regulations, policies, procedures and adherence to GAAP standards.
Develops, maintains and analyzes budgets and prepares summary reports, general ledger balances and trial balances.
Processes and computes payroll, reviews and maintains payroll distribution codes, and prepares tax payments and fringe benefit payments.
Processes accounts payable and receivable transactions, enters cash receipts, reconciles invoices, reviews vendor documentation, processes travel vouchers, and classifies, codes and balances purchase orders.
Receives and reviews cash draw requests, wire transfers, journal entries and payments.
Reviews expenditures and conducts major and minor allocations based on budgetary limits; maintains system controls to provide accurate records of expenditures and budget balances to agency programs.
Prepares bank reconciliations, researches discrepancies, and prepares flexible spending account reports.
Sets up and maintains grant contracts in relevant software systems; manages grant funds in accordance with funding agency requirements; prepares contracts, contract amendments.
May be assigned to specific financial transactions or specialty areas and provide backup to other accounting personnel, as needed.
Performs other duties as required or assigned.
Minimum Qualification Requirements:
Bachelor’s degree and three (3) years of job-related experience. Relevant work experience may substitute for the required education at a rate of two (2) years of relevant experience for each one (1) year of required education. Must obtain Certified Texas Contract Manager (CTCM) certification within six (6) months of hire. Bilingual in English and Spanish strongly preferred.
Knowledge, Skills and Abilities Required for Success: Knowledge of:
- Applicable federal, state, and local laws, regulations, requirements, principles and practices.
- Policies, functions and responsibilities of Workforce Solutions.
- Generally accepted accounting principles (GAAP).Grant management, accounting and reporting standards.
- Taxation requirements for employees and contractors.
- Financial controls, standards and auditing requirements.
- Skilled in:
- Delivering high-quality customer service.
- Utilizing office software and industry-related applications.
- Compiling financial statements and reports.
- Analyzing problems, projecting consequences, identifying solutions and implementing recommendations.
- Correct usage, grammar, spelling and punctuation.
- Ability to:
- Maintain confidentiality.
- Communicate effectively in written and oral form.
- Read, understand and prepare financial statements, reports and other documentation.
- Monitor deadlines and reporting requirements.
- Interpret applicable federal, state and local laws, regulations and requirements.
- Interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
- Make solid decisions and exercise independent judgement under limited supervision.
- Work in a fast-paced environment and meet deadlines.
- Uphold strong ethics and integrity.
- Physical and Mental Job Requirements:
The following represent the physical and mental demands that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to stand; walk; use hands to manipulate, handle or feel objects; reach with hands or arms; stoop, kneel, crouch or crawl; lift up to 20 pounds. Specific vision abilities required include close and color vision and the ability to quickly adjust focus.
Employees must exhibit the ability to deal with a variety of variables, interpret various instructions, perform basic math skills, use decimals to compare ratios and percents and prepare reports. Employees must be able to read a variety of documents, prepare memos and report using proper punctuation, spelling and grammar. Employees must communicate distinctly with appropriate pauses and emphasis, correct pronunciation, and variation in word order using present, perfect and future tenses in English.
Working Conditions:
Work is generally performed in an office setting with a moderate noise level. Work involves occasional travel to designated sites or locations to attend work-related meetings, conferences and trainings. Tight time constraints and multiple demands are common.
