Job Title Oversees the collection and reporting of student academic records for the building.
Job Summary:
Coordinates pre-registration, registration, enrollment, grade reports, permanent files and related systems. May perform clerical duties including drafting letters, memorandums and reports. Assists in the smooth and effective operation of the counseling office. Develops and promotes good community relations among various community and school clientele.
Duties and Responsibilities:
Processes incoming/outgoing students, including records maintenance, evaluation, orientation and scheduling. Includes maintenance of current confidential student records and files, special enrollments, student census and class assignments. Provides information as required. Responds to telephone calls, routes calls, takes messages and assists staff, students, parents and community in regards to concerns and questions relating to cumulative files. Supervises student record procedures including grade reports, test results, cumulative folders and student schedules. Collects, prepares and distributes information and materials for staff. Assists in the student check-in process. Assists in the CSAP testing process. Performs other related duties as assigned or requested.
Minimum Qualifications:
High school diploma or equivalent Administrative assistant/clerical experience. Excellent verbal and written communication skills Proficient in Microsoft Office Suite, specifically Word and Excel Organizational skills
Preferred Qualifications:
1 to 2 years in related field Prefer experience in educational environment. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement. Physical and Mental Demands Frequent bending, reaching, climbing Moderate physical effort (lifting up to 25 pounds) Sedentary (long periods of sitting with freedom to move about) Handling, talking, hearing and near acuity required. Comparing, computing, compiling and coordinating ability required Eye/hand coordination (e.g., typing, ten key) Normal school district environment Working alone Working with others Works both indoors and outdoors Exposure to outdoor weather conditions
