Clerk of the Board

Salary Range: $116,125.88 To $134,670.64 AnnuallyOAKLAND HOUSING AUTHORITYClerk OF The Board$116,125.88 - $134,670.64 / AnnuallyCLOSING DATE AND TIME: Wednesday, October 21st, 2026, by 8:59 PM PSTDEFINITIONThe Clerk of the Board facilitates and manages the day-to-day administrative affairs of the Executive Office; and plans, directs, may assist with the activity coordination of subordinate administrative staff and provides complex, highly responsible administrative support to the Board of Commissioners and related affiliate boards. The Clerk of the Board provides overall support to the Executive Director and on behalf of the Executive Director support the Board of Commissioners for the meeting operations and meeting the requirements designated by the Agency Bylaws and California regulations.

ESSENTIAL FUNCTIONS: May assist with assigning, supervising, and reviewing the work performance and product of subordinate staff, including the administrative assistant and temporary staff; Establishing goals and deadlines and successfully achieving desired outcomes for the department; and Providing leadership and staff direction to ensure high-performance, a customer service-oriented environment that supports the Agency's mission; and Creating and managing initiatives and projects that further the Executive Office and Agency's overall goals; and Developing, implementing, monitoring, and revising Executive Office policies, procedures, and standards; andManaging the Executive Office budget preparations and maintenance; and Identifying opportunities for cost savings, better efficiency, and other improvements; and Preparing, negotiating, analyzing, and reviewing contracts for equipment, supplies, materials, services, and products; andManaging vendor contracts, purchase orders, and payments for the Executive Office; and Conducting special studies, research, preparation of administrative reports, and other materials; and Serving as the Clerk of the Board and performing all operational duties related to supervising, coordinating, preparing, and posting the board meeting agenda and agenda packets; and Coordinating, attending, and facilitating Board meetings and project-related meetings as necessary and taking minutes of meetings as requested; and Acting as a liaison between the Board of Commissioners, government officials, and members of the public in response to inquiries; and Interacts and communicates effectively and professionally with high-level government officials, residents, Authority leadership, attorneys, auditors, vendors, and employees in all departments and divisions assigned; Managing the operations of the Authority's records management, retention, and disposition policy and program in accordance with state and federal regulations, including maintaining legal compliance with required retention schedules for Board of Commissioners' documents; Receives and monitors legal requests for public records; Researching Commission documents, historical information, and other information as needed; and Initiates follow-up procedures to ensure that projects are completed and deadlines met; follows up on actions authorized by the Board; Ensuring compliance with local, state, and federal laws pertaining to public records, statements of economic interest and Board member elections. Marginal Functions Performs related duties and responsibilities, as required.

Minimum Qualifications: -Education and ExperienceEDUCATION : A bachelor's degree from an accredited university in business or public administration, communications, or a related field.

EXPERIENCE: Five (5) years of increasingly responsible executive-level administrative or secretarial experience. Two (2) years of experience working at a supervisory or lead level. Experience in dealing with elected officials is highly desirable.

LICENSE/CERTFICATE: Certified Municipal Clerk designation preferred. Possession of a valid California driver's license as a condition of initial and continued employment in this classification. Additionally, must have and maintain an insurable driving record. Bilingual in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus. Equivalent combination of education, training and experience will be considered. KNOWLEDGE AND ABILITIESKNOWLEDGE OF:The Brown Act, Public Records Act, and Freedom of Information Act, local ordinances, federal and state laws, rules and other legal requirements; Principles, problems and methods of public administration and records management; Office management principles; methods and procedures; Excellent inter-personal and team participation skills, oral and written communication skills; Internet research skills, and proficiency with Microsoft Office Suite (Microsoft Word, Outlook, OneNote, PowerPoint, Excel) agenda-management software such as Granicus, Visio, DocuSign, and tele- and video conference programs, i.e. Zoom. ABILITY TO:Analyze and interpret complex legal documents; Reason logically and analyze problems of organization and management; Analyze administrative problems; Independently carry out assignments without detailed instructions; Communicate effectively, both orally and in writing (or with audio and visual capacities); Operate a computer and standard business software; and maintain confidentiality. Attachments (2) Job Announcement Benefits Information (3).pdf Job Announcement Additional Information (2).pdf