Overview:
Join our dynamic team as an Accounting Admin and become a vital part of our financial operations! In this energetic role, you will support the accounting department by managing essential financial data, ensuring accuracy in record-keeping, and assisting with various accounting functions. Your proactive approach and attention to detail will help us maintain seamless financial processes, uphold compliance standards, and contribute to the overall success of our organization. This position offers an exciting opportunity to develop your expertise in corporate accounting while working in a collaborative and growth-oriented environment.
Responsibilities: Accounting/General:
- Work independently on assigned tasks and responsibilities, with the understanding that all work is checked for accuracy and completeness.
- Review, process, and document all transactions within the workflow system
- Validate all accounting and non-accounting transactions and ensure timely posting of these transactions
- Maintain office organization: managing office supplies, digital and physical filing systems, and vendor documentation
- Generate various weekly reports in Excel using both internal and external data (sales movement analyses, financial reports, etc.)Post Office/ Bank/ Local errands
- Provide backup coverage and cross-functional support across departments
- Perform all other duties and special projects as assigned. Other duties may be assigned as necessary
- Promote a positive working environment
- Accounts Receivable:
- Manage Order changes (qty change, item change, date change)
- Navigate special situations related to product delivery (returns/redeliver/re-direct, etc.)Create invoices (Email/EDI/Portal)
- Record receipts / apply cash / deposit checks / verify ACH receipts
- Follow up on past due account balances with sales and the customer
- Research, verify, and book customer payment deductions and promotional activities
- Access and maintain customer portals for various needs and communications
- Accounts Payable:
- Create & send purchase orders to various vendors
- Process receipt of goods and vendor bills in accounting
- Investigate and book deductions (recurring & complex/disputable)
- Queue checks for review and approval
- Inventory Management:
- Manage product rotation and order allocations with customers and warehouses
- Investigate and process inbound and outbound O/S/D claims
- Coordinate and report inbound purchase orders with warehouse
- Coordinate and schedule inbound/outbound freight
- Maintain / update customer facing product specifications
- Customer Support and Multimedia:
- Process new customer applications
- Consumer inquiry and complaint follow up/resolution
- Interact and communicate with customers and vendors
- Maintain company presence on digital business platforms (GS1, EDI portals, etc.) and social media (Instagram, Facebook, company website)
- Requirement
- Software proficiency: QuickBooks Online, Microsoft Excel and Office Suite
- Attention to detail and organization skills
- Strong data entry/manipulation and word processing skills
- Analysis and Problem-solving ability
- Valid Driver's license and dependable transportation
Benefits:- 401(k) and matching
- Health, dental, and vision insurance
- Disability and group term-life insurance
- Paid time off
