Operations Coordinator

nexgoalElk Grove Village, ILMid L4

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office and Administrative Support Workers, All Other Office Clerks, General

Office Administrative Services All Other Business Support Services Other Activities Related to Real Estate

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Job Description

About Us:

NexGoal is a corporate recruiting firm that places high quality, competitive and driven former athletes and top tier-non athlete candidates in careers with our corporate partners.
Position Our Client Is Hiring: Operations Coordinator
Our Client's Location: Chicago area

Our Client's Company Profile: A leading provider of title insurance and transaction services to both the real estate and mortgage industries.

Why Work For Our Client:

Do you want to work for an industry leader? Are you driven and motivated by success? If you answered "yes" to both questions, this opportunity might be for you! Here are some perks for working with our client:
Tons of growth and opportunities for advancement.
Fantastic work-life balance: Monday – Friday work week with minimal travel required.

Compensation and Benefits:

Strong base salary commensurate with experience.
Incentive program as well
Health, dental and ancillary insurance products available.

Job Description: ________________________________________ Key Responsibilities

Own and manage high-volume phone and inbox communication
Coordinate closings, scheduling, and time-sensitive appointments
Serve as a key point of contact for clients, attorneys, and internal teams
Maintain and update files and systems with accuracy and urgency
Support workflow coordination to keep operations moving efficiently
Assist with document revisions, follow-ups, and task tracking
Identify gaps or delays and proactively keep things on track ________________________________________ What Success Looks Like
Communication is handled quickly, professionally, and without backlog
Scheduling and coordination run smoothly with minimal oversight
Files are organized, updated, and easy for the team to act on
The team can focus on closing and execution without constant interruption ________________________________________ Qualifications
2+ years in a fast-paced administrative, operations, or coordination role
Strong organizational and time management skills
Ability to manage multiple priorities without losing attention to detail
Clear and confident communication (written and verbal)
Proficiency in Microsoft Outlook and standard business systems
Comfortable working under deadlines and shifting priorities ________________________________________ What We’re Looking For
Someone who takes ownership and does not wait to be told what to do
High attention to detail and follow-through
Ability to stay organized and composed in a fast-moving environment
A strong team player who understands their role in overall performance ________________________________________________________________________________ Key Responsibilities
Own and manage high-volume phone and inbox communication
Coordinate closings, scheduling, and time-sensitive appointments
Serve as a key point of contact for clients, attorneys, and internal teams
Maintain and update files and systems with accuracy and urgency
Support workflow coordination to keep operations moving efficiently
Assist with document revisions, follow-ups, and task tracking
Identify gaps or delays and proactively keep things on track ________________________________________ What Success Looks Like
Communication is handled quickly, professionally, and without backlog
Scheduling and coordination run smoothly with minimal oversight
Files are organized, updated, and easy for the team to act on
The team can focus on closing and execution without constant interruption ________________________________________ Qualifications
2+ years in a fast-paced administrative, operations, or coordination role
Strong organizational and time management skills
Ability to manage multiple priorities without losing attention to detail
Clear and confident communication (written and verbal)
Proficiency in Microsoft Outlook and standard business systems
Comfortable working under deadlines and shifting priorities ________________________________________ What We’re Looking For
Someone who takes ownership and does not wait to be told what to do
High attention to detail and follow-through
Ability to stay organized and composed in a fast-moving environment
A strong team player who understands their role in overall performance ________________________________________________________________________________ Key Responsibilities
Own and manage high-volume phone and inbox communication
Coordinate closings, scheduling, and time-sensitive appointments
Serve as a key point of contact for clients, attorneys, and internal teams
Maintain and update files and systems with accuracy and urgency
Support workflow coordination to keep operations moving efficiently
Assist with document revisions, follow-ups, and task tracking
Identify gaps or delays and proactively keep things on track ________________________________________ What Success Looks Like
Communication is handled quickly, professionally, and without backlog
Scheduling and coordination run smoothly with minimal oversight
Files are organized, updated, and easy for the team to act on
The team can focus on closing and execution without constant interruption ________________________________________ Qualifications
2+ years in a fast-paced administrative, operations, or coordination role
Strong organizational and time management skills
Ability to manage multiple priorities without losing attention to detail
Clear and confident communication (written and verbal)
Proficiency in Microsoft Outlook and standard business systems
Comfortable working under deadlines and shifting priorities ________________________________________ What We’re Looking For
Someone who takes ownership and does not wait to be told what to do
High attention to detail and follow-through
Ability to stay organized and composed in a fast-moving environment
A strong team player who understands their role in overall performance ________________________________________What Our Client Seeks: Confidence and strong communication skills

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Level

Mid L4

Location

Elk Grove Village, IL

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Office Administrative Services

Posted

yesterday

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