Our client a well-known PE firm, is looking for an experienced HR Assistant / Recruiter Coordinator to keep their talent and HR operations running smoothly. You'll be the person who makes sure candidates have a great experience, hiring managers stay informed, and new hires start on the right foot. This is a hands-on, on-site role for someone who has seen how an HR and recruiting team works day to day and takes pride in getting the details right.
Responsibilities:- Coordinate interview scheduling across candidates, recruiters, and hiring managers.
- Post and maintain job openings on LinkedIn, job boards, and the applicant tracking system.
- Screen incoming applications for basic qualifications and keep candidate records accurate and up to date in the ATS.Draft and send candidate communications, including interview confirmations, status updates, and decline notes.
- Prepare offer letters, coordinate background checks and reference checks, and track them through completion.
- Run new hire onboarding: paperwork, I-9 verification, system access, orientation logistics, and first-day readiness.
- Maintain personnel files and HR records with accuracy and confidentiality.
- Support HR administration, including benefits enrollment questions, employee status changes, and data entry in the HRIS.Pull and share basic recruiting and HR reports, such as open requisitions, time to fill, and pipeline status.
- Experience Needed5–8 years of experience in an HR administrative, recruiting coordinator, or talent acquisition support role
- Working knowledge of the full hiring cycle, from requisition through onboarding
- Hands-on experience with an ATS (Workday, Greenhouse, iCIMS, Lever, Crelate, or similar) and an HRISStrong calendar and scheduling skills, with the ability to juggle competing priorities without dropping details
- Clear, professional written and verbal communication with candidates, employees, and leadership
- Sound judgment and discretion with confidential employee and candidate information
- Proficiency in Microsoft Office (Outlook, Excel, Word) or Google Workspace
Familiarity with employment compliance basics such as I-9, EEO, and background check requirements
Bachelor's degree
