Purchasing Assistant We are looking for a Purchasing Assistant to join our team in Benicia, California on a Contract basis to provide coverage during a maternity leave. This role supports day-to-day purchasing and accounting-related coordination in a fully onsite office setting, with a focus on accurate order processing, vendor follow-up, and invoice support. The ideal candidate is highly organized, communicates effectively with both internal teams and external suppliers, and can manage changing priorities with care and efficiency.
Responsibilities:
Create and enter purchase orders accurately while supporting requests for materials, supplies, and related purchasing needs.
Monitor open orders and provide timely updates on purchasing activity, delivery timing, and order progress.
Work closely with vendors to gather status information, resolve routine issues, and maintain clear communication regarding shipments and availability.
Assist with invoice handling by reviewing documentation and forwarding items through Accounts Payable processes.
Partner with Project Managers and internal stakeholders to help ensure purchasing activity aligns with project requirements and timelines.
Maintain organized records, perform data entry, and support general administrative tasks that keep office operations running smoothly.
Respond effectively to shifting priorities and provide flexible support across purchasing and clerical functions as needed.
