Executive Assistant Provides executive-level administrative support for vice president/senior vice president roles.
Experience: 4 years of administrative experience supporting vice president-level roles
Preferred Qualifications: Bachelor's degree in Business, Healthcare, or related field
Education: High school diploma or equivalent
Certification Summary:
No professional certifications required
Knowledge, Skills, and Abilities:
- Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
- Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
- Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
- Experience coordinating large-scale VP-level division and team meetings
Job Responsibilities:
Maintains calendar, schedules appointments, and works with leader to manage time.
Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
Approves expense reports as assigned by leader.
Screens incoming phone calls and manages relationship with outside vendors and internal staff.
May serve on special projects, committees, or act as manager or department representative.
Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
Provides backup when other Executive Assistants are out or need assistance.
Opens, distributes, reads/handles mail as requested or required.
Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.
Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.
Primary Location Address: 1575 Northeast Expy NE
Job Family: Administrative Support
