Legal Administrative Support Duration:
9 months with possibility of extension Location: 300 Park Ave, New York, NY 10022 Shift hours: 01 shift; Flexible, between 24 32hrs Note: The manager is seeking someone who has extensive experience using the GSuite / Google Workspace tools. This is the platform used for their day-to-day operations. An individual who can navigate and maximize the capabilities of Google Suite would greatly benefit the team.
Responsibilities:
Scheduling meetings for Office of the General Counsel (OGC) members and other Global Legal Organization (GLO) team members who have larger meetings Assist with arranging any large GLO/Division meetings Would interact by phone and online meetings with team members outside of the US Prepare, monitor, and follow up on expense reports for OGC members Travel Support Liaise with destination admins/GLO members regarding the travel Prepare, monitor, and follow up on requisite visas and other travel requirements (eg vaccines) Book accommodation and ensure transportation has been arranged Ensure calendars are up to date Create and format presentations in Google Slides Provide support on editing presentations in Google Slides and fixing problems with documents in Google Docs and Microsoft Word Monitor physical mail for GLO team members, and deliver from mailroom to team member offices Help with preparation for, running of, and follow-ups from the GLO Quarterly Webcast Manage annual holiday party, Client Cares events, etc. Register visitors with lobby/security, arrange for security badges Book meeting rooms and visitor offices Provide coverage when Chief Legal Office's (CLO) admin is absent Manage access to Onit system via Okta Troubleshoot minor Onit issues, assist with standard/routine updates Manage creation of new Google Groups and maintenance of existing ones Assist with onboarding of new GLO employees - computer set-up. Potential Google training Maintain GLO Tools Google Slide Deck Assist with documentation of new Onit tools Create and manage Looker Studio dashboards Required Competencies High level of expertise with Google Suite of tools, particularly Google Slides, Docs and Sheets, as well as Microsoft Word, Excel and PowerPoint. Knowledge of Looker Studio a plus. Collaborative, friendly, energetic will need to work well with executive Admins Creative problem-solver Proficient Gmail, Google Calendar, Google Slides, Google Sheets, Google Docs
