The Newcastle Search Group has been retained by Marc Realty, a privately held real estate investment and management firm with a diversified portfolio of commercial office and multi-family residential assets, to identify a Vice President, Accounting & Finance to join their leadership team in downtown Chicago. This is a highly visible leadership role reporting directly to the Chief Operating Officer, with full ownership of the accounting and financial reporting functions across a substantial real estate portfolio. The Vice President will lead a broad accounting organization including property accounting, accounts receivable, accounts payable, and oversight of the Controller for the affiliated property management company.
Key Responsibilities:- Financial Reporting & CloseLead the monthly, quarterly, and annual close process across all property and corporate entities
- Prepare consolidated and property-level GAAP financial statements
- Deliver financial reporting packages to ownership, lenders, investors, and JV partners
- Coordinate year-end close, audit support, and tax workpaper preparation
- Property Accounting Oversight
- Lead and review property accounting across commercial office and multi-family portfolios
- Establish standardized close checklists, policies, and procedures
- Serve as escalation point for complex accounting and technical issues
- Commercial Office & Multi-Family Accounting
- Oversee CAM reconciliations, straight-line rent, TI allowances, and lease accounting (ASC 842)
- Review tenant billing, AR aging, security deposits, and deferred rent schedules
- Oversee residential revenue, concessions, vacancy reporting, and capital improvement accounting
- Accounts Receivable & Accounts Payable
- Oversee tenant and resident billing, collections, cash applications, and bad debt reserves
- Approve weekly payment runs and ensure proper coding, authorization, and segregation of duties
- Manage vendor master file maintenance and annual 1099 filings
- Property Management Company Oversight
- Review monthly financial statements for the affiliated property management company
- Oversee management fee revenue recognition, payroll allocation, and overhead distribution
- Manage intercompany transactions, eliminations, and reconciliations
- Systems & Process Leadership
- Act as primary administrator and subject matter expert for Sage Intacct (Real Estate platform)
- Oversee entity setup, chart of accounts, dimensions, reporting, and dashboards
- Manage integrations with property management platforms, bank feeds, and third-party systems
- Lead system improvements, automation initiatives, and user training
- Cash, Debt & Lender Compliance
- Oversee portfolio-wide cash management, bank reconciliations, and cash flow forecasting
- Prepare lender compliance packages, DSCR calculations, and covenant testing
- Manage debt schedules, interest accruals, and loan accounting
- Budgeting, Forecasting & Internal Controls
- Lead the annual budgeting process across all properties and corporate entities
- Deliver monthly variance analysis and reporting for ownership
- Design and maintain strong internal controls across the accounting organization
