Step into a pivotal support role where your organizational skills, polished communication, and calm under pressure will keep a busy executive team running smoothly. This part-time, contract opportunity offers variety, autonomy, and the chance to work closely with senior leadership while representing the firm as a professional and welcoming first point of contact.3-4 days per week onsite, near the Farragut North metro station on the red line.
About the Role:
This role provides high-level administrative and operational support to senior leadership, ensuring the smooth day-to-day functioning of the office and key business activities. You will manage schedules, meetings, travel, and documentation, while maintaining a professional front-of-house experience for clients and visitors. Your contribution will directly impact the efficiency, responsiveness, and overall effectiveness of the leadership team and wider office.
Key Responsibilities:- Serve as a welcoming first point of contact by answering phones
- Greeting guests and fielding general inquiries with professionalism and care
- Schedule and coordinate internal/external meetings, calls, and conference room bookings
- Format and proofread documents in Word, Excel, and PowerPoint, ensuring alignment with firm branding and templates
- Coordinate complex travel arrangements (domestic and international) and generate detailed itineraries
- Ensure a well-maintained office by overseeing supply inventory, placing orders, organizing deliveries and keeping common spaces tidy
Coordinate the smooth flow of documents and correspondence by managing mail, shipments and courier services.
Prepare materials, set up meeting rooms and assist in the management of audio/video needs for seamless internal operations.
Support senior leadership by printing, preparing files, proactively updating calendars and compile expense reports
Other reasonably requested duties customarily expected of an administrative professional
Key Requirements:- Proven experience in an Executive Assistant, Administrative Assistant, or similar support role
- Strong organizational and time-management skills with the ability to prioritise and handle multiple tasks concurrently
- Excellent verbal and written communication skills, with a professional phone and in-person manner
- High level of accuracy and attention to detail in document preparation and scheduling
- Proficiency in Microsoft Word, Excel, and PowerPointAbility to manage confidential information with discretion and sound judgment
- Comfort working in a part-time, contract capacity with flexibility to support changing priorities
- Desirable Skills:
- Spanish language skills to coordinate with international offices, particularly in Colombia and Mexico
- Experience supporting senior leadership or C-suite executives
- Familiarity with coordinating international travel and time zone-sensitive meetings
- Exposure to working within professional services or corporate environments
- Experience with audio/video conferencing tools and meeting room technology
Qualifications:- Secondary education completion (high school or equivalent) required
- Additional administrative, business, or office management training or certification preferred
- Any relevant Executive Assistant or office administration courses considered an advantage
If you are a proactive, detail-focused Executive Assistant who thrives in a dynamic environment and enjoys supporting senior leaders, we encourage you to apply.
