Job Description:
We are looking for a detail-oriented professional Schaumburg, Illinois. This contract-to-hire position with plays a key part in coordinating domestic and international freight activities, customs-related documentation, and event-site logistics to keep shipments moving on schedule. The ideal candidate brings strong communication skills, hands-on freight forwarding knowledge, and the flexibility to adapt to show timelines and travel requirements.
Responsibilities:
Oversee the full lifecycle of fairs and events shipments, from initial coordination and pre-alert review through final delivery and return movement planning.
Confirm shipping paperwork is complete and accurate while ensuring each movement aligns with event instructions and destination-specific compliance requirements.
Work closely with customs brokerage partners and internal teams to support prompt import clearance, export processing, carnet handling, and related trade formalities.
Arrange freight capacity and transportation services across air, ocean, and road modes to meet event schedules and customer expectations.
Manage onsite logistics by preparing show manifests, coordinating delivery timing, and supporting exhibitors, organizers, vendors, and service providers during event operations.
Provide clear and timely updates to overseas agents, partner offices, and customers regarding shipment milestones, issues, and delivery status.
Support outbound and re-export activity after events by organizing required documentation, transportation bookings, and customs-related follow-up.
Handle job file administration, billing coordination, collection follow-up, and closure of completed event shipments.
Contribute to business development efforts by following up on exhibitor opportunities and preparing quotes for customers participating in domestic and international events.
Degree preferred.
At least 2 years of experience in freight forwarding, otherwise air and/or ocean expeirence.
Working knowledge of import and export processes, including air, ocean, road transportation, and customs clearance procedures.
Strong verbal and written communication skills for coordinating with customers, agents, vendors, and internal teams.
Collaborative approach with the ability to work effectively as part of a team.
Background in logistics, shipping functions, or shipping and receiving within the transport industry is highly valued.
