Media Manager

Key Responsibilities: Consult on overall media workflow, from shooting through archiving Act as the point of contact for the Media department’s Airtable needs Manage and keep track of all WSF media, including camera footage, stock footage, original GFX and animations, final edited video masters, projects and related materials Production Assist in designing and implementing standardized ingest and delivery workflows for digital media assets, ensuring consistent file management, backup, and transfer protocols across all productions Serve as internal Digital Imaging Technician (DIT) during video productions, including both pre‑recorded shoots and live events Provide remote support and technical guidance to on‑site DITs to ensure proper execution of established media workflows during field shoots and live events Coordinate with Directors of Photography (DPs) and camera operators to communicate and confirm technical specifications, including recording formats, codecs, resolutions, and other media‑related requirements Set up folder structure for DITs Transfer footage from shoots to WSF server Post Production Coordinate with editors to ensure all relevant media is ready for the edit Oversee or perform transcode of media to support editing and production needs (proxy and dailies creation, etc.) Review and ensure that videos meet all technical, visual, and content standards before being uploaded to YouTube Working understanding of which video formats and compression methods (codecs) are best suited for different types of content, platforms, or delivery scenarios Oversee and Maintain WSF's Media Archive Backing up raw footage and final masters to our multiple archival destinations (LTO, Google Drive, etc.) Tracking and maintaining the organization of media assets across multiple hard drives, ensuring accessibility and proper documentation Backing up WSF footage from previous years and keeping it up to date and accessible Keeping storage solutions current, and consulting on purchases as needed (LTO systems, hard drives, cloud‑based services, etc.) Actively managing all storage—both on hard drives and cloud storage—moving, deleting, consolidating files, etc. Maintain and Improve WSF's Airtable Database System Tagging media with relevant keywords for archival searching Track and log newly shot footage as part of the ongoing archival process, ensuring all content is properly tagged, organized, and preserved Incorporate archival footage from previous WSF productions into the media asset management system, applying consistent metadata and tagging for streamlined access and reuse Train staff in proper media workflow and Airtable usage Other Responsibilities Provide assistance in sourcing archival media (and rights management) as needed Creation of and documentation of media processes related to overall department and individual projects Assist in the delivery of final deliverables if needed Troubleshooting any technical issues with the DAM systems Ensure that media assets meet technical specifications for quality and consistency Additional duties as assigned to support the Media Department Qualifications And Special Requirements Bachelor’s Degree in Library Science preferred 5 years of experience with media management workflows for video production and post‑production environments 2 years of DIT experience in the field Working knowledge of current archival software and practices, including AI implementations (including LTO and cloud storage solutions) Working knowledge/experience with Airtable database management Working knowledge of post‑production software (Adobe, Frame‑IO, etc.) Strong attention to detail and ability to ensure metadata accuracy Excellent communication and interpersonal skills, with the ability to work collaboratively across departments Problem‑solving skills to address technical issues related to digital assets About World Science Festival World Science Festival (WSF) is a multimedia organization producing original content straddling science, the arts, journalism and education. Founded in 2008, WSF is viewed by many as the premier platform bringing the most transformative ideas at the forefront of discovery to mainstream audiences. With formats spanning innovative works of theatre, film, dance and music, immersive live and virtual experiences, as well as riveting discussions and debates, WSF is lauded globally for its groundbreaking live and digital content featuring world‑renowned scientists, artists and intellectuals, shifting science to the cultural center. Based in New York City, WSF is distinctive in its commitment to the highest of editorial standards and production excellence, providing worldwide audiences a compelling view of the near and far future.

Salary and Benefits: The salary range for this position is $75,000 to $100,000 annually, depending upon experience. WSF offers a comprehensive package of benefits. Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Flexible Spending Accounts (FSAs)

Application Instructions: Interested candidates should submit their application Here. The application process is accessible to all candidates. If assistance is needed accessing job openings or completing the application due to a disability, please reach out to jobs@worldsciencefestival.com. Equal Opportunity Employment Policy World Science Festival is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectionate preference, gender identity and expression, disability, genetic trait or predisposition, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. WSF will consider qualified applicants in a manner consistent with the requirements of applicable “Fair Chance” laws.

Additional Information Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative Industries: Non‑profit Organizations, Media Production, and Movies, Videos, and Sound