Senior Project Manager - Soho House Flatiron, New York

This job is with Soho House, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. The Role… Reporting to the Soho House Flatiron Project Director (and ultimately to the Americas Development Director), the individual will assume responsibility for the successful day to day project management and execution of Soho House Flatiron in New York, New York, targeted to open by Q4 2027. The role will offer full project lifecycle experience, working with an established in-house development team on the delivery of a large-scale urban hotel, restaurant, bar, and health club development. The Senior Project Manager will lead and coordinate across in-house design and development team(s) as well as the wider project consultant team(s) and other project stakeholders, to ensure the project is delivered to the agreed programme, budget and quality standards. Most importantly, the role will be the direct relationship-holder with all appointed general contractors, specialty trades and the role is structured as the technical and construction execution-oriented “#2” to the Project Director, is site-based and is directly accountable for implementing the project as designed and engineered. The individual can rely on support from an experienced development team, but is expected to be a self-starter, motivated and capable of working autonomously. The role will offer an exceptional opportunity to develop a well-rounded skill set encompassing planning, design, procurement, construction and handover / operation phases. Business Leader Clear communicator, conveying design and construction standards and requirements. Provide thoughtful and expert led decision making to reduce to an absolute minimum any design mistakes / flaws, saving time and money throughout the project. You will use experience from previous roles as well as notes from a thorough and detailed review of all build, design and operational issues/learnings from the management team. Design / Operations Integration A collaborative partnership with the key Design and Operations directors executing the project is essential to the role. Responsible today to implement forward-looking, future-proofing design and operational decisions that consider the 5- and 10-year horizons of project life. Communication Proactive and inclusive communication across core design and development team is paramount. Must be simultaneously solutions-oriented and consensus-minded, driving critical decision-making amongst stakeholders to keep the project moving forward. This includes the proactive monitoring and reporting of known or anticipated risks / opportunities throughout the project duration, encouraging collaborative problem-solving and opportunity-optimization. Manage the General Contractor and trade subcontractors on site through pre-construction, construction, commissioning and closeout. Serve as the primary day-to-day point of contact for the General Contractor and trade subcontractors on site. Coordinate administrative requirements with subcontractors and vendors, establishing and maintaining working relationships throughout construction. Oversee day-to-day site activity in coordination with the Superintendent, ensuring work is executed safely, on schedule, and to spec. Monitor jobsite safety compliance across all contractors, subcontractors, and vendors, including verifying appropriate training and site clearance. Identify, escalate, and resolve field issues, disputes, construction problems, and project risk as they arise on site to prevent potential delays. Lead weekly site progress and coordination meetings with the GC, trade contractors, and design/consultant team. Coordinate material and equipment procurement and delivery timelines to keep installations on schedule. Ensure the General Contractor and subcontractors perform in line with their contract documents and project drawings. Development & Delivery Excellence Prepare and issue RFPs and bid packages for trade and vendor scopes. Compare contractor and subcontractor bids and proposals, and lead buyout negotiations through to awarded trade and vendor contracts. Prepare, negotiate, and process Letters of Intent and contract agreements with awarded subcontractors and vendors. Review and respond to submittals, RFIs, and shop drawings, coordinating input between the design team, consultants, and the field. Develop and maintain the project's master construction schedule, including rolling 4-week look-aheads, and communicate schedule changes to affected parties. Prepare, track, and process change order proposals for owner review and approval. Review and verify contractor and subcontractor payment applications (AIAs) for accuracy before approval. Monitor the construction project budget, tracking costs against approved budget and reporting variations. Track punch list items through to completion and compile closeout documentation ahead of handover to operations. Oversee delivery and handover of projects by a fit-out contractor (or the main contractor) to the operations team ensuring all quality control and snagging is fulfilled.