Job Description:
Job DescriptionPOSITION TITLE: Queen of Americas CoordinatorDEPARTMENT:REPORTS TO: President and CEOFLSA STATUS: EXEMPTDUTIES AND RESPONSIBILITIES:Weekly / Monthly / as needed· Responsible for all financial aspects of the organization including but not limited to processing of donations, deposit checks, maintaining Guild checkbook and pay for services and items, maintaining Paypal account for website payments, calculating and pay yearly Illinois Sales & Use tax· Mailing holy card orders as received from website store and phone orders· Maintaining Guild database – enter all donations and purchases, update mailing addresses· Maintaining Guild website using WordPress, with assistance from Greencloset Creative, as needed.· Prepare and assemble monthly membership mailings to ask for yearly membership fees· Create new holy cards, source artwork, and work with PPP Imaging to get them designed and printed· Maintaining IContact account for online inquiries and database building· Overseeing banking and investment account statements· Working with DHJJ to provide financial information for preparation of non-profit tax return· Working with Mexico attorneys and Caritas Mexicana to facilitate Guild's future use of formerly held Mexico property SeasonallyPreparation of annual newslettero Requesting articles from board memberso Source appropriate information regarding Our Lady of Guadalupeo Writing additional articles as neededo Editing all articles, as neededo Source and edit all photos, including covero Working with Greencloset Creative to create, edit, and approve layouto Determine collateral mailing materials needed and ordero Providing mailing list and collateral materials to mailing house Annual La Crosse WI Conferenceo Working with Cardinal Burke to determine dates, theme, and appropriate speakers; invite and confirm as he suggests. Schedule Guild board meeting according to his schedule.o Working with speakers to assist with travel plans and reservations, audio visual needso Developing conference schedule and budgeto Working with outside and in-house Shrine catering to determine menus and service detailso Working with hotel to secure room block and provide rooming listso Design and order conference brochure and postero Create and upload website information and registration pageso Advertising conference through our website, church mailings, shrine and other resourceso Setting up conference registration worksheet, take reservations, process paymentso Preparing and print conference programo Preparing conference supplies – nametags, meal tickets, welcome packets, etc.o Packing all items required at conference welcome table, attend conference weekend in La Crosse, check in all registrants and help with their needs and questionso Preparing items needed for annual Guild Board meeting, including agenda and financial statements from DHJJ.
QUALIFICATIONS:- Excellent Interpersonal Communication Skills· Exceptional organization and time management skills· Event planning experience is a must· Ability to handle change· Ability to travel to annual conferences.
PREFERRED QUALIFICATIONS:- Expertise in Microsoft Office Suite· Bilingual in English and Spanish a plus· Experience in writing newsletters· Experience with Charitable Organizations Educational Requirements· High School Diploma or Equivalent Experience Requirements· 3-5 Years Experience in a related field such as Administration, Office Management, Charitable Organizations
Company Description:
Come work for a dynamic company in a thriving field. We strive to have happy, engaged employees at all levels.401K Matches, Profit Sharing Bonuses, Company Celebrations. Come join the fun.
Company Description:
Come work for a dynamic company in a thriving field. We strive to have happy, engaged employees at all levels.401K Matches, Profit Sharing Bonuses, Company Celebrations. Come join the fun.
