Executive Assistant
career groupNew York, NY
Executive Assistant
career groupNew York, NYSenior L5
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All Other
APPLY NOWA highly prestigious Global Finance Firm in NYC needs an experienced Executive Assistant to support an MD and their team within their Capital Markets division. We are looking for someone organized, proactive, and highly collaborative. While supporting multiple people, we will need someone who is an expert with calendar, travel, and expense management. This is an amazing opportunity to be an integral member of this global company and its inclusive and top performing team! In addition to working with an expert team, this role comes with excellent benefits, paid OT, wonderful team environment, hybrid schedule, and other perks!**This is a Hybrid role that requires you to come into the office 3 times/week
Responsibilities:
- Expertly manage multiple calendars with meticulous attention to detail
- Coordinate international/domestic travel arrangements with thorough itineraries
- Oversee and manage all expenses and budgeting
- Handle inquiries quickly and proactively and identify process improvements to increase efficiency
- Streamline communications between executives, board members, clients, etc.
- Prepare executives for board and team meetings, client presentations, and events
- Assist with any ad-hoc projects necessary
Qualifications:
- 3+ years’ experience supporting a team or executives
- Experience in Venture Capital, Private Equity or Investment Banking preferred
- Professional and articulate communication skills
- Creative approach to problem-solving with a hands-on, adaptable mindset
- Impeccable attention to detail and a proactive approach to staying organized
- Proven capacity to multitask and switch between multiple projects
- Team-player mentality, with an enthusiastic willingness to jump in wherever needed
- Availability outside of regular business hours when needed
Base salary:
Up to 120k DOE, + OT + discretionary bonus + stellar benefits! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Matching similar jobs
Level
Senior L5
Location
New York, NY
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Portfolio Management and Investment Advice
Posted
9 days ago