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Grants Accountant

ascendo resourcesBrooklyn, NYSenior L5

$80,000 - $90,000 a year

Bookkeeping, Accounting, and Auditing ClerksAccountants and AuditorsFinancial Specialists, All Other
Grantmaking FoundationsOther Grantmaking and Giving ServicesOther Accounting Services
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Ascendo Resources is currently seeking a Senior Grants Accountant for a full-time, hybrid role. Salary range is ideally from $80,000 - $90,000 a year. Our client is a well-established, mission-driven nonprofit based in Brooklyn. This Senior Grants Accountant will support a large and complex portfolio of government-funded housing and social service programs. The organization manages significant City, State, and Federal funding and plays a critical role in delivering housing and community services across New York City. This is a highly visible role with direct interaction with executive leadership, program teams, and external funders. Work Arrangement Hybrid schedule: 3 days on-site One full week per month remote during billing cycles
Role Overview: The Senior Grant Accountant is responsible for managing a large-scale government grant portfolio ($25M+), with a strong focus on NYC housing-related contracts. This role oversees billing, budgeting, forecasting, reconciliations, and compliance, while supervising three Grant Accountants and partnering closely with Finance, Program, and external funding agencies.
Key Responsibilities:
  • Grant Billing & Revenue Management
  • Manage monthly, quarterly, and semi-annual billing for government and foundation contracts
  • Process and review 50–80 invoices per month with accuracy and timeliness
  • Respond to funder inquiries and resolve questioned or disallowed costs
  • Coordinate with Accounts Receivable to ensure accurate collections and GL balances
  • Prepare cash flow projections and funding advance requests
  • Maintain complete, audit-ready billing documentation
  • Budgeting, Forecasting & Financial Oversight
  • Develop grant budgets and manage budget modifications with program leadership
  • Lead forecasting and variance analysis against approved budgets
  • Support funding proposals with assumptions, actuals, and financial data
  • Conduct quarterly budget-to-actual meetings with program teams
  • Train staff on financial reporting, coding, and variance interpretation
  • Reconciliations & Compliance
  • Perform monthly grant reconciliations ensuring allowability and proper allocation
  • Monitor payroll distributions, cost allocations, and process reclasses as needed
  • Ensure compliance with OMB Uniform Guidance (2 CFR 200)
  • Oversee City, State, and Federal reporting requirements
  • Systems & Funder Portals
  • Extensive use of NYC PASSport for procurement and invoicing
  • Working knowledge of NYS SFS (Statewide Financial System)
  • Familiarity with DOH/OASIS and other government reporting platforms
  • Leadership & Cross-Functional Support
  • Supervise and mentor three Grant Accountants
  • Serve as a liaison between Finance, HR, and Program teams
  • Support housing and social service programs with financial guidance
  • Collaborate with operations accounting on cost center setup and closeouts
  • Audit & Special Projects
  • Support funder and financial statement audits
  • Prepare audit schedules and supporting documentation
  • Participate in funder trainings and special projects as assigned
Required Qualifications:
  • Bachelor’s degree in Accounting, Finance, Public Administration, or related field 5+ years of nonprofit grants accounting experience
  • Hands-on experience with City-funded grants and PASSportProven ability to manage large grant portfolios ($25M+)Prior supervisory or lead experience
  • Strong Excel skills (PivotTables, VLOOKUP, SUMIFs)
  • Highly organized, detail-oriented, and deadline-driven
Benefits:
  • Comprehensive health, dental, and vision coverage403(b) retirement plan with employer match
  • Generous PTO and paid holidays
  • Stable, mission-driven organization with long-term funding

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Level

Senior L5

Salary

$80,000 - $90,000 a year

Location

Brooklyn, NY

Occupation

Bookkeeping, Accounting, and Auditing Clerks

Industry

Grantmaking Foundations

Posted

9 days ago

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