Records and Property Management Specialist This position is in support of a proposal effort and is contingent upon contract award. While this is not an immediate opening, we are proactively identifying qualified candidates for anticipated roles expected to begin around August. Candidates selected for this effort will be contacted as the program moves forward. This position requires an active TS/SCI security clearance with a Counterintelligence (CI) Polygraph. No exceptions. System High Corporation delivers advanced protection and secrecy solutions to secure and strengthen critical missions, programs, and intelligence activities. We support some of the nation's most sensitive efforts, and our team plays a direct role in protecting what matters most. We are seeking a Records and Property Management Specialist to join our team and support mission-critical programs through strong security practices, collaboration, and attention to detail. This role is responsible for managing records, documentation, and property accountability processes to ensure compliance with regulatory requirements and organizational standards. This position plays a critical role in maintaining data integrity, supporting audits, and ensuring proper lifecycle management of records and government property.
Key Responsibilities:- Manage and maintain records and documentation in accordance with established policies, procedures, and audit requirements
- Support the development, maintenance, and execution of records management processes, including records control schedules and file structures
- Organize, maintain, and retrieve documentation to support operational and compliance needs
- Maintain configuration and version control of records, file indexes, and closeout documentation
- Assist with migration and restructuring of records into updated file systems and repositories
- Provide guidance to staff on records management practices, retention requirements, and compliance standards
- Track and document standard operating procedures related to records and property management
- Conduct routine audits to ensure compliance with records management policies and file structures
- Manage records lifecycle activities, including storage, archiving, and final disposition
- Track and support records-related actions for personnel transitions and departures
- Document and track Freedom of Information Act (FOIA) requests and assist with document searches as required
- Maintain and verify property management records to ensure accuracy and regulatory compliance
- Track and manage property inventory, including purchases, accountability, and system updates
- Support property disposition processes and respond to data calls related to property management
- Maintain and track user access to shared systems and data repositories
- Develop and deliver training on records and property management processes and requirements
Qualifications:
Bachelor's degree in library science, Information Management, Business Administration, Records Management, or a related field OR High School Diploma with additional relevant experience 5+ years of experience in records management, property tracking, compliance audits, or FOIA support OR 8+ years of relevant experience in lieu of a degree Experience managing records lifecycle processes, including organization, retention, and disposition Familiarity with compliance standards, audits, and documentation management practices
Desired Qualifications:- Certified Records Manager (CRM) or equivalent certification
- Experience supporting records and property management within the Intelligence Community (IC) or DoD environment
- Experience developing SOPs, conducting training, and supporting audit readiness efforts
- Clearance Requirement
- Active TS/SCI with CI Polygraph
Additional Information:
This job description is not designed to cover or contain all job duties required of the employee. There may be additional activities, duties, and/or responsibilities that are required for this position that are not listed in this job description. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. System High is a Military friendly employer. Our extensive work on behalf of the U.S. government offers those who have served in uniform an opportunity to continue to serve their country in a new and exciting way while enjoying a successful civilian career. System High values the power and strength of diverse backgrounds on the culture and performance of our company. We strive to maintain an inclusive culture to encourage each employee to bring themselves to the mission. System High Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, veteran status, or any other characteristic protected by law. We are proud to be an equal opportunity workplace. If you require a reasonable accommodation to apply for a position with us, please email recruiting@systemhigh.com.Legal notices can be viewed on the following PDFs: Know Your Rights: Workplace Discrimination is Illegal; EPPA Notice; FMLA Notice Warning: Beware of recruitment scams: System High will never request money or personal purchases during the hiring process. Verify all communications come from a systemhigh.com or msg.paycomonline.com email address.
