Legal Practice Assistant Finance and Disputes

Responsibilities: Billing and revenue coordination: prepare, review, revise, and circulate invoices; maintain matter and related information; apply discounts and write-offs; route for approval; liaise with Billing and Finance. E-billing support: manage invoice uploads, identifiers, replacements, and submissions. Matter administration: open/maintain matters, update client and billing details, support conflict-clearance workflows. Time-entry maintenance: transfer and correct time entries, verify transfers, update matter details. Calendar, meeting, and travel coordination: schedule calls, plan calendars, arrange travel and visas. Document drafting and production: draft routine correspondence, prepare bundles, and handle printing/assembly of documents. Document management: organize documents with IDs and version control; manage scanning and original material returns. Expense and vendor administration: prepare expense reports, reconcile receipts, manage vendors and outside-counsel invoices. Client and contact support: maintain electronic contacts, support client research and business-development activities. Office and delivery support: arrange couriers, deliveries, and office supplies. Cross-functional coordination: collaborate with Billing, Finance, Matter Management, Conflicts, HR, Office Services, and vendors to track requests to completion.