Executive Assistant / Operations Manager

Location: Greenwich, CT

Schedule: Part-Time | 20–25 Hours per Week

Compensation: $30–$38/hour (no benefits offered currently)

Position Overview: A boutique luxury event planning and design firm based in Greenwich, CT is seeking a highly organized, proactive, and resourceful Executive Assistant / Operations Manager to work closely with its Founder. This is an exciting opportunity to join a dynamic, creative team and play an integral role in supporting both executive-level priorities and day-to-day business operations. The ideal candidate is polished, detail-oriented, and thrives in a fast-paced, entrepreneurial environment. This individual will serve as a trusted right hand to the Founder, helping streamline operations, manage competing priorities, and ensure seamless execution across a variety of high-profile events and projects. The firm is seeking a motivated self-starter who can anticipate needs, take ownership of responsibilities, and bring a thoughtful, solutions-oriented approach to everything they do.

Key Responsibilities: Provide comprehensive executive and operational support to the Founder, including complex calendar management, scheduling, correspondence, and prioritization of daily activities. Oversee day-to-day administrative functions, ensuring efficient workflows and seamless business operations. Coordinate event logistics, timelines, vendor communications, and behind-the-scenes details for luxury events and productions. Serve as a professional point of contact for clients, vendors, and external partners, maintaining the highest level of service and discretion. Assist with the development of client presentations, proposals, and creative materials using Canva. Support vendor sourcing, destination research, entertainment coordination, and other event-related initiatives. Track project deadlines, deliverables, and follow-ups to ensure timely execution. Anticipate potential challenges, proactively identify solutions, and manage shifting priorities with confidence. Partner closely with the Founder on special projects and evolving business needs.

Qualifications: Previous experience in executive support, operations, event planning, luxury hospitality, or a similarly high-touch, client-facing environment. Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills, with a polished and professional demeanor. Proficiency in Canva, along with strong technical skills and familiarity with Google Workspace and Microsoft Outlook. A proactive, resourceful approach with a strong sense of ownership and follow-through. Ability to remain composed, adaptable, and solutions-focused in a fast-moving environment. A creative mindset, positive attitude, and genuine enthusiasm for working in a collaborative, entrepreneurial setting. Experience within luxury events, hospitality, entertainment, fashion, public relations, production, or travel is highly desirable.

Additional Details: This position will begin on a part-time basis, approximately 20–25 hours per week, with flexibility around scheduling for the right candidate. The role is primarily in-person in Greenwich, CT, with some flexibility as business needs allow. This is an excellent opportunity for a driven, creative, and highly capable professional looking to make a meaningful impact within a growing luxury events business. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.