Office AdministratorAG&E Associates is expanding, and we are seeking a driven Office Administrator to join our team! This role offers the opportunity to support daily office operations and team success through effective coordination, communication, and administrative management within a dynamic and collaborative environment. AG&E Associates is a global structural engineering firm headquartered in Dallas, TX. Since 2004, we have expanded to 350+ employees across our locations, driven by a passion for innovation, technical expertise, and a commitment to delivering exceptional results for our clients. Sectors We Operate In: Mission Critical and Data Centers AviationAdvanced Manufacturing
What You Will Do:- Answer, route, and screen incoming company calls professionally and positively, with a welcoming outlook and friendly disposition
- Pick up, sort, manage and distribute all incoming and outgoing mail and packages.
- Greet and direct any guests or visitors with a positive and helpful disposition
- Help manage visitor logs, parking, security badges, etc.
- Book and reserve meeting rooms
- Help with office management and organization processes
- Assist other office divisions with general questions, needs/concerns
- Prepare, clean, and organize front desk, conference, meeting, training, common guest, and employee areas daily
- Order, track, and manage inventory stock of office and kitchen supplies for all company locations
- Replenish and maintain par levels of drinks, kitchen, and office supply inventory
- Order, manage, and distribute business cards to employees
- Assist office divisions in arranging deliveries, receiving maintenance and repair services related to office equipment, telecommunications, and building maintenance
- Assist with planning, organizing, supporting, and the clean up after company-sponsored and employee events
- Assist, coordinate, and support internal office and employee webinars, meetings, and events
- Provide various services that would support department heads, including copying, faxing, taking notes, arranging transportation, and assisting with travel arrangements.
- Assist facilitation of company-wide communication, announcements, postings, etc.
- Perform other work-related duties as assigned
What You Bring:- A minimum of 5 years in office management
- Strong computer skills including all MS Office suite (Word, Excel, Outlook, PowerPoint) required
- Must have a strong team mentality and customer support orientation (for internal/external customers), demonstrate professional demeanor, and the ability to maintain confidential information
- Must have strong skills in organization and planning, exercise sound judgment and problem-solving, and demonstrate the ability to work independently
- Experience working in the AEC industry (Architecture, Engineering, Construction)
Why Join:
AG&E:At AG&E, you'll work in a supportive and highly collaborative environment that encourages teamwork. We prioritize mentorship, hands on learning, and early responsibility empowering younger engineers to contribute meaningfully to projects while learning from experienced professionals.
Benefits include:- Medical, dental, vision, life, AD&D, disability, and voluntary benefits
- Health Savings Account (HSA) and Flexible Spending Account (FSA) options
- Paid time off and paid holidays 401(k) retirement savings plan with company match
- Employee Assistance Program
