Clerk for the Division of Collections The City of Jersey City is seeking a qualified, dynamic, and motivated Clerk for the Division of Collections. The ideal candidate, under limited supervision, will assist with various clerical duties such as processing documents, filing, answering phone calls, sending emails and other duties dependent on the division's needs.
Job Duties:
Assists with compliance and monitoring activities (file maintenance, document production, data entry and tracking).Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to supervisor for resolution.
Sorts, indexes and files checks, cash stubs, vouchers, requisitions, and other materials numerically, alphabetically, or according to other predetermined classification, and maintains such files.
May wrap packages for shipment by mail or express.
Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
May perform keyboarding/typing duties and enter/retrieve information on a computer.
Assist in requisitioning, storing, and distributing office supplies.
Aid in preparing and verifying payrolls and make simple arithmetic calculations.
Schedules administrative proceedings and may process requests for schedule changes.
Operates various office and mail processing machines such as keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.
Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
Compiles information and/or numerical data.
Performs other duties as assigned.
Required Education: Must have at least a GED or High School Diploma
Required Experience:
One (1) year of experience in clerical work Essential Skills: Knowledge of office routines, equipment, and practices. Ability to comprehend established office routines and department regulations. Ability to organize assigned clerical work and develop effective work methods. Ability to maintain confidentiality and interact in professional manner at all times. Must have a results-oriented work ethic and a positive, can-do attitude. Excellent written and verbal communication. Experience developing and maintaining relationships and the ability to interact with all levels of the organization. This is a Civil Service Job and you must eventually pass and qualify for the applicable Civil Service title. Please note that this role is subject to the residency requirements set forth by NJ First Act.
