Materials Coordinator V
doyonChicago, IL
Overview:
In this role you support Willow logistics and operations by managing material tracking, inventory accuracy, and data alignment across SAP and C2C systems. You ensure material readiness from procurement to closeout, coordinating with cross-functional teams to meet project demands. You'll improve data quality, reporting, and compliance within a safety-focused, collaborative culture. This is an opportunity to impact operations in Alaska's North Slope by enabling reliable material flows and handovers. Compensation / BenefitsFEHB medical coverage 401(k) with company matchshort-term and long-term disabilitylife insuranceEAP counselingpaid holidays
Responsibilities:
- Support day-to-day materials management for Willow operations, logistics, maintenance, commissioning, procurement, and project execution
- Track material requests, receipts, transfers, staging, shortages, surplus, and open issues to ensure timely material availability
- Coordinate with logistics, warehouse, procurement, maintenance, commissioning, construction, install contractors, and project teams for material readiness and issue resolution
- Verify material availability and needs before escalation or new procurement actions
- Manage movement, staging, return, surplus, and disposition of project and inventory materials per Willow processes
- Maintain accurate material records (descriptions, quantities, storage locations, status, PO references, delivery docs, C2C, SAP)
- Perform data quality reviews and reconcile discrepancies across field, warehouse, contractor systems, procurement, C2C, SAP, and reporting tools
- Support SAP material master, inventory, storage, goods receipt, movements, staging, surplus, and related activities
- Assist with inventory counts, discrepancy investigations, corrective actions, and documentation for accuracy
- Monitor material master, inventory, and planning data for completeness and readiness for use
- Prepare and maintain material status, on-hand, issue logs, trackers, discrepancy logs, surplus listings, and readiness updates
- Collect and retain materials documentation to support traceability, audit readiness, and handover
- Support development and improvements of Willow materials management procedures, trackers, reports, and forms
- Ensure activities are documented per Supply Chain, Finance, inventory, and internal control expectations
- Identify gaps in process documentation, data quality, or control execution and recommend improvements
- Serve as a knowledgeable contact for materials questions, status checks, data validation, and issue resolution
- Escalate risks and constraints with clear supporting information to leads
- Prepare accurate material status information for readiness reviews and handover discussions
Key requirements:
- Experience in materials management, logistics, warehousing, procurement, maintenance, commissioning, construction, operations, or related asset-intensive environments
- Knowledge of material tracking, receiving, staging, transfers, inventory control, surplus, backhaul, handover, and closeout processes
- Strong SAP materials management or inventory experience (material masters, storage locations, goods receipts, movements, reporting)
- Experience with contractor material tracking systems, C2C, SharePoint, Excel, Teams, Outlook, and related reporting tools (preferred)
- Strong analytical and data-quality skills (discrepancy identification and corrective actions)
- Strong organizational skills and ability to manage multiple items to closure
- Ability to work independently as a specialist while collaborating with supervisors, leads, contractors, and cross-functional teams
- Understanding of inventory control, documentation retention, audit readiness, and process compliance
- Ability to prepare clear reports, issue summaries, action trackers, and stakeholder updates 3+ years North Slope or remote logistics experience preferred
- Strong communication and stakeholder management
- Detail-oriented and proactive problem-solving
- Independent but collaborative work styleSAP materials managementC2CSharePoint
Matching similar jobs
Level
Senior L5
Location
Chicago, IL
Occupation
Supply Chain Managers
Industry
General Warehousing and Storage
Posted
yesterday