Administrative Assistant IVRequired Education High school diploma or equivalent. Required Qualifications/Skills/Experience Relevant administrative, timekeeping, payroll, or operations-support experience is strongly preferred. Strong attention to detail and accuracy in timekeeping, payroll support, recordkeeping, and compliance documentation. Excellent organizational, prioritization, and follow-through skills to manage multiple time-sensitive tasks. Strong verbal and written communication skills, with the ability to coordinate effectively with employees, supervisors, management, and administrative teams. Ability to maintain accurate records, resolve discrepancies, and meet operational deadlines. Proficiency in administrative recordkeeping, reporting, and data management.
Preferred Skills:
Experience supporting utility, gas distribution, field operations, or district-level administrative functions. Familiarity with ARCOS for workforce scheduling, overtime, and prearranged work administration. Experience with SAP and Procore for as-built processing and documentation management. Knowledge of timekeeping, payroll and attendance tracking, vacation and leave administration, and DVIR records retention. Experience supporting permit workflows, operational reporting, supply ordering, and compliance-related documentation.
Role Overview:
The Administrative Assistant IV provides day-to-day administrative support to Gas Distribution district operations, helping ensure field activities run efficiently through accurate timekeeping, payroll and attendance support, recordkeeping, and operational coordination. This role maintains ARCOS and overtime information, tracks vacation and leave, administers DVIR records, and supports as-built processing and permit workflows. The position also prepares operational reports, coordinates supply orders, and works closely with employees, supervisors, management, and district administrative teams to resolve discrepancies and maintain current records. Strong attention to detail, organization, communication, and follow-through are essential to success in this role.
Duties:
Timekeeping and Payroll Support: Maintain accurate employee timekeeping, attendance, and payroll-related records; identify and resolve discrepancies in coordination with employees and supervisors.
ARCOS Administration: Maintain ARCOS records and update overtime, prearrange, and related scheduling information as required. Vacation and Leave Tracking: Monitor and maintain vacation, leave, and absence records, ensuring information is current and accurately documented. DVIR Administration and Records Retention: Maintain Driver Vehicle Inspection Report (DVIR) documentation and other required operational records in accordance with recordkeeping procedures.
As-Built Processing: Process and maintain as-built documentation using SAP and Procore, ensuring records are accurate and properly updated.
Permit Support: Assist with permit-related workflows, documentation, tracking, and coordination to support district operations.
Operational Reporting: Prepare, update, and distribute operational reports and administrative tracking documents as needed.
Supply Ordering: Coordinate supply requests and ordering activities to support day-to-day district operations.
Administrative Coordination: Work closely with employees, supervisors, management, and other district administrative staff to address issues, clarify information, and keep administrative processes on schedule.
General Administrative Support: Manage records, maintain documentation, prioritize competing requests, and complete time-sensitive administrative tasks to support Gas Distribution field operations.Only those lawfully authorized to work in the designated country associated with the position will be considered.Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.
