Accounting Assistant

Essential Functions: Support monthly reconciliations of bank accounts, intercompany balances (due to/from), and balance sheet accounts. Manage accounts payable processes, including invoice portal administration, invoice coding, vendor registration, billbacks, and invoice validation to ensure accurate and timely processing. Support payment accounting activities, including recording and reconciling payments, verifying payment details, and resolving discrepancies. Perform payroll accounting activities, including preparing payroll-related journal entries, reconciling payroll accounts and liabilities, and coordinating with the Payroll team to resolve variances. Review, code, and reconcile employee expense reports and corporate Visa expenses, ensuring proper documentation, approvals, and accurate general ledger allocations. Assist the Cost Accountant with cost analysis and the preparation of costing entries. Perform inventory reconciliations, investigate discrepancies between inventory records and the general ledger, and collaborate with the Cost Accountant and operations teams to resolve variances. Prepare and post journal entries as needed, ensuring accuracy and compliance with accounting standards. Assist with the implementation of a new Enterprise Resource Planning (ERP) system, including data validation, process improvements, and system testing. Support special projects and other accounting initiatives as assigned.

Minimum Qualifications: Minimum of 35 years of accounting experience. Bachelor's degree (B.A. or B.S.) in Accounting or a related field from an accredited four-year college or university. Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and macros. Strong organizational skills with exceptional attention to detail and accuracy. Excellent written and verbal communication skills. Ability to prioritize responsibilities, manage multiple tasks, and consistently meet deadlines. Demonstrated ability to work effectively and adapt to changing priorities in a fast-paced environment. Positive attitude, strong initiative, and the ability to build collaborative relationships and contribute to the Accounting team's success. Strong analytical and creative problem-solving skills, with a proactive approach to identifying opportunities for improvement. Ability to work collaboratively with colleagues while demonstrating professionalism and upholding the company's commitment to excellence.

Additional Functions: Comply with all company safety policies, practices, and procedures. Participate in required safety training and promptly report unsafe conditions or work practices. Contribute to team initiatives and perform additional duties as assigned. Maintain accurate and timely timekeeping records in Paychex.

Physical Requirements: Perform primarily sedentary administrative duties requiring prolonged periods of sitting and computer use. Possess sufficient manual dexterity to operate office equipment, handle documents, and perform routine clerical tasks. Occasionally lift and move objects weighing up to 20 pounds. Perform occasional filing duties that may require bending, standing, reaching, or accessing filing cabinets. Possess sufficient visual and auditory capabilities to perform essential job functions, including computer work and office communications, with or without reasonable accommodation.

Work Environment: Work primarily in a well-lit, climate-controlled office environment with adequate ventilation. Routinely use standard office equipment, including computers, telephones, printers, photocopiers, and filing cabinets. Experience moderate noise levels typical of an office environment, including conversations, telephone calls, and group activities.

Schedule and Travel Requirements: Primarily a standard weekday schedule, with occasional evening or weekend work as business needs require. Travel may be required based on business needs.