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Hybrid EA/PA to Owner of Equestrian Center and Fashion Line

csuite assistantsSan Juan Capistrano, CASenior L5
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All Other
Horses and Other Equine ProductionAll Other Personal ServicesSupport Activities for Animal Production
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Executive/Personal Assistant A busy owner of an equestrian center and a hotel, who also owns a fashion line, is looking for an Executive/Personal Assistant. The role is hybrid: 2 days in person, 3 days remote and will be located at the equestrian center and the principal's home approximately 20 minutes away. The former assistant was there for 13 years. A person who loves animals would be happy horses, 4 dogs, and 4 donkeys and comfortable working in a farm/equestrian setting. The equestrian center has 12 employees. The fashion business has 23 employees.
About the Job:
  • Be the primary point of contact across business and personal logistics
  • Protect the principal's time, and take ownership of follow-through.
  • Schedule combines business appointments and household coordination and animal-related logistics.
  • Run errands
  • Travel to Miami once a year for Fashion Week and stay for the week
  • Calendar and inbox: coordinate business and personal schedules, resolve conflicts, protect focus time, prioritize incoming requests, draft correspondence, and flag decisions that need my attention
  • Business follow-through: prepare meeting agendas, capture action items, maintain a shared task tracker, follow up with staff and vendors, and bring approaching deadlines or stalled items to principal's attention
  • Travel and personal logistics: Research and coordinate itineraries, bookings, reservations, appointments, household services, and local errands.
  • Coordinate animal appointments and records as needed
  • Administrative organization: Keep documents, contacts, confirmations, receipts, and routine administrative information organized and easy to retrieve.
About You:
  • Minimum of 5 years of experience in supporting a founder, business owner, or senior executive
  • Comfortable working around dogs and a farm/equestrian setting.
  • Able to anticipate needs, exercise judgment, and complete tasks with minimal supervision
  • Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
  • Strong communication skills: written and verbal
  • Happy around animals
  • Confident using shared calendars, spreadsheets, and task-management tools
  • Understand the importance of confidentiality and trust
  • Ability to ask useful questions, offer solutions, and respectfully flag unrealistic scheduling or commitments
  • Salary, Benefits, Paid Vacation
Hours: 10am-5pm with off-hours availability

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Level

Senior L5

Location

San Juan Capistrano, CA

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Horses and Other Equine Production

Posted

3 days ago

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