Secretary - Office Automation (OA)

Duties: Duties include, but are not limited to: Serve as the Talent Management System (TMS) and Personal Identity Verification (PIV) sponsor to meet the computer information needs for the Executive Leadership Team. Develop, implement, and/or maintain effective office standard operating procedures to satisfy program goals and supervisor's priorities. Manage office equipment inventory to include recommendation for maintenance, replacement, and turn-in according to VA policies and and summarize data from various information systems to develop narrative and statistical reports. Utilize a Government Purchase Card to acquire necessary office supplies for the staff. Perform a wide variety of administrative and organizational functions to support the assigned section. Manage meeting logistics, coordinating room reservations, setting up conference calls, and recording and generating meeting minutes as necessary. Serve as the Travel Coordinator, submitting travel requests and managing travel arrangements and reimbursement submissions for assigned staff. Prepare and review correspondence, spreadsheets, graphs, presentations, logs, reports, and other documents and route for final submission. Serve as Timekeeper, updating time cards on a daily basis to ensure accurate accounting of all leave. Manage section incoming calls, voicemails, and route to appropriate staff to ensure customer inquiries are answered. Coordinate meetings, events, and manage calendar for the ELT to ensure obligations with internal and external key stakeholders are met.

Work Schedule: Monday-Friday, 8:00am-4:30pm. Position Description/PD#PD13635A