Executive Administrative Assistant

Location: Elk Grove, IL

Job Type: Direct Hire

Salary: $60,000–$65,000/year

Schedule: Flexible start time

Company Size: Small office environment — approximately 40 employees

About the Opportunity: We are seeking a highly organized and proactive Executive Administrative Assistant to support the President of a growing, family-owned organization with more than 50 years of history. This is a new position on the team and offers the opportunity to work closely with the President and take ownership of a variety of administrative tasks, events, and special projects. The ideal candidate is someone who is organized, dependable, willing to learn the business, and comfortable taking initiative.

What You’ll Do: Provide day-to-day administrative support to the President and leadership team. Manage scheduling, meetings, appointments, and follow-up items for the President. Coordinate travel arrangements and business-related logistics. Assist with trade show planning and coordination. Support small projects and special initiatives for the President. Prepare presentations, reports, meeting materials, and other documents. Conduct research and gather information for various business projects. Help coordinate communication with internal teams, customers, and outside partners. Manage multiple priorities and ensure deadlines and follow-ups are completed. Maintain confidentiality when handling sensitive company and executive information. Learn the business, systems, and processes and take on additional responsibilities as needed.

What We’re Looking For: 1+ year of experience in administrative support, executive assistance, office coordination, or a similar role. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Ability to manage multiple tasks and changing priorities. Strong attention to detail and follow-through. Comfortable working independently and taking initiative. Willingness and ability to learn a new business and new processes. Professional, dependable, and comfortable working directly with senior leadership. CRM experience, including Zoho, is a plus. Bachelor’s degree is preferred.

Ideal Candidate: The ideal candidate is proactive, organized, and enjoys variety in their day. This person should be comfortable working closely with the President, managing schedules and logistics, coordinating events such as trade shows, and helping with smaller projects that support the business. Someone who is eager to learn, takes ownership, and can be trusted to follow through will be successful in this role.

Equal Opportunity Employer: We are an Equal Opportunity Employer and consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.