Our client is a fast‐growing Life Sciences startup in NYC is seeking a highly organized, proactive, and resourceful Executive Assistant to support several executives during a period of rapid expansion. This role is ideal for someone who thrives in a dynamic, mission‐driven environment and enjoys building structure, improving processes, and serving as a trusted partner to executives. This position is primarily REMOTE with occasional meeting in the NYC corporate offices, so qualified applicants must be local to New York City.
About the Role:
The Executive Assistant will provide high‐level administrative and operational support to company leaders, ensuring smooth day‐to‐day operations and enabling the team to focus on strategic priorities.
Key Responsibilities:- Manage complex calendars, schedule meetings, and coordinate internal and external engagements
- Serve as a primary point of contact for executives, handling communications with professionalism and discretion
- Prepare meeting materials, presentations, agendas, and follow‐up documentation
- Coordinate domestic and occasional international travel, including itineraries and logistics
- Support onboarding activities and cross‐functional coordination as the company scales
- Assist with special projects, operational initiatives, and process improvements
- Maintain organized systems for documentation, expenses, and administrative workflows
- Partner closely with internal teams to ensure alignment and smooth execution of priorities
Qualifications:- 8-10 yrs+ years of Executive Assistant or senior administrative support experience, ideally within Life Sciences, biotech, healthcare, or a fast‐paced startup environment
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines
- Strong written and verbal communication skills
- High level of professionalism, confidentiality, and emotional intelligence
- Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools
- Comfortable working in a fast‐moving, evolving environment where adaptability is key
