Clerk 3, 12 Months - School Locations School Year 2026-27 (NBOE)

Clerk 3, 12 MonthsThe Superintendent invites qualified and interested persons to apply for the position of Clerk 3, 12 Months at various school locations. This title is governed by the New Jersey Civil Service Commission; meaning that a candidate for the position will be placed as a provisional employee. At a later date the candidate will be required to take an examination administered by the Civil Service Commission. Candidates must score and rank high enough on this examination in order to remain in the position as a permanent employee. Definition: Under direction, performs varied, complex clerical work involving the processing of documents in a variety of functions; takes the lead and/or performs the more difficult and complex clerical work; does other related duties as required. Positions in this title perform varied, complex clerical work requiring knowledge of the organization's rules, regulations, policies and procedures. Employees frequently exercise independent judgment and make decisions concerning processes to be followed, the appropriateness of the information to be processed, and the actions to be taken. Work is performed independently requiring minimal review upon completion. Incumbents may be required to utilize keyboard equipment to input and/or retrieve information on a computer console, typewriter or other key entry device used by the agency. Keyboarding/typing duties may or may not be assigned depending on the needs of the employing agency. Incumbents are not expected to perform keyboarding/typing tasks with the speed and accuracy required of a Keyboarding Clerk. The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known abilities. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. Perform other duties and tasks assigned by supervisor. Knowledge and Abilities: Interprets and applies organizational rules, regulations, policies, and procedures. Receives, screens, reviews and verifies documents. May take the lead over clerical staff. May provide assignment, instruction, and on-the-job training to clerical staff. Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers the more complex problems to supervisor for resolution. Opens, time stamps, sorts, numbers, and distributes mail. Maintains prepared mailing lists. Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials numerically, alphabetically, or according to other predetermined classification, and maintains such files. Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing. May wrap packages for shipment by mail or express. Assembles materials for distribution. Hand stamps letters, papers, and other documents. Fills in and checks form letters, circulars, and forms as directed. Compiles information and/or numerical data. Provides information in person and over the telephone. May enter and/or retrieve information on a computer terminal. May occasionally perform keyboarding/typing duties, but not as the primary function of the position. Stores and distributes office supplies. Prepares and verifies payrolls and makes simple arithmetic calculations. Schedules administrative proceedings; may process requests for scheduling changes. May participate in the interviewing and training of new employees. Receives, logs in and reviews permit applications for completeness and accuracy; issues permit for construction, repair, installation, and demolition operations. Coordinates the scheduling of various activities for a park, recreational site, school district or other government entity. May transfer information onto forms, form letters, cards, envelopes, labels, charts and transmittals. When assigned to a court, prepares the docket (or schedule) of cases to be called and contact witnesses, attorneys, and other parties to collect or provide information; calls court to order, administers oaths to jurors, witnesses, court officers and others, announces postponements, and adjourns court; assists the judge both on the bench and in the chambers. When assigned to a tax office, computes and record tax payments. When assigned to a finance or tax office, may perform specialized clerical work involving the preparation and maintenance of assessment rolls and records. When assigned personnel duties, processes personnel action forms, maintains personnel records and gathers sensitive or confidential information or data. When assigned to a hospital, health care, or long-term care facility, may interview patients or relatives of patients to obtain admission information; performs other clerical functions involving the admission of patients. When assigned to a finance office, may perform specialized clerical work involving the cancelation of mortgages. When assigned to a Sheriff's Office, may perform specialized clerical work involved in the advertising and sale of real estate and chattel. Prepares reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing charts. Operates various types of office and mail processing machines such as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing ribbons. Maintains records and files. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

The Newark Board of Education is an Equal Opportunity/Affirmative Action Employer.