Sale Coordinator, American & Design Departments

Sale Coordinator Bonhams is a global auction house with an 18th century heritage poised for transformative change. Our global operations are based in London, Paris, New York, Los Angeles and Hong Kong where we sell in over 60 categories, including motor cars, paintings, jewelry, and entertainment memorabilia. Our employees are passionate about their work, and we pride ourselves on a bespoke approach that aims to make every client feel important. Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment. The Sale Coordinator is an integral role in the expert departments, supporting the Specialists in the successful delivery of auctions as well as the day to day running of both departments. Bonhams American Art offers exceptional paintings, sculptures and works on paper. Our curated auctions feature top examples of the category, including works of Colonial Portraiture, Hudson River School, 19th Century Genre Scenes, American Impressionism, the Ashcan School, American Modernism, Social Realism, Regionalism, and Precisionism, among many others. Our Modern Decorative Art & Design department covers over 150 years of diverse artistic movements and fields of collectability, from Arts & Crafts through Art Nouveau and Art Deco, to mid-century masters of post-war construction and contemporary studio makers and designers. Key tasks and responsibilities include: You will be the experienced user of Auctioneer 3, Bonhams' bespoke Auction Management System and primary business tool for both departments You will be responsible for managing clients and their property throughout both departments' sale cycles, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management For both departments you will be the primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required You will help co-ordinate the movement of property throughout the sale cycles, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots As an important part of both departments, you will also support on many day to day auction activities and ensure the departments have all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management Assist with company-wide sale day activities such as clerking and phone bidding as needed In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your Manager. This is an in-person position and the expectation is to be in the office for all working hours. Key skills and attributes include: Strong time management and organizational ability Excellent communication in all modes with both internal and external stakeholders Ability to manage workflow and priorities in a fast-moving environment A flexible approach and a willingness to support Departments and teams outside of your core responsibilities 1-2 years in an administrative position (not necessarily from an auction background)