High School Curriculum Secretary/ Data Coordinator

HS Curriculum Secretary/Data Coordinator Immediate Supervisor: School AdministratorFTE: 1.0 (8 hours per day)

Have knowledge and ability to explain student transcripts to students, parents, other schools, colleges, etc. Continually improve skills/attend conferences and workshops on new program upgrades Work independently under daily pressure requiring constant concentration to a volume of work which must be completed within a limited period of time with exacting diligence to detail and accuracy Plan, organize and complete work in a timely fashion Ability to maintain student confidentiality Provide Student Body Rosters when requested Provide mailing labels for school mailings several times per year Prepare and provide signs and other items needed for Back to School Night, conferences, etc. Assist in recording general and confidential information in student files including transcripts, test scores, immunization records, etc. Assist counselors in scheduling process State Reports: assist with Fall Report to State as well as several other statistical reports dealing with school population and ethnic backgrounds Attend electronic student information systems as required. Shred all outdated student information__transcripts, locators, progress reports Update and maintain master forms used in Counseling Department including but not limited to: Teacher assistant forms Class withdrawal forms Grade change forms Add/Drop forms Report to Counseling FormsAny others at request of Counseling Department ChairMust have knowledge of registrar's job with ability to assist in enrolling new students, dropping students, sending for records, finding records, answering phones, making certified copies of transcripts, taking homework requests, greeting students, guests, parents, etc. Have working knowledge of law regarding maintenance of student records Assist in maintenance of printers, copiers, fax machine, etc. Order counseling office supplies Ability to create reports on electronic student information systems Exercise good judgment, courtesy and tact in public contacts and in making proper disposition of problems Maintain good working relationships with others through regular contact by telephone, correspondence, or personal meetings with the public and district officials or others outside the district to obtain or supply information Ability to use email Maintain Special Education Case Manager's list Willingness to work many hours with Curriculum Associate Principal during the summer to assist in scheduling process High School diploma or GED certificate Two years secretarial experience Computer experience/training to meet essential functions One year of experience on the Student Information SystemOregon Driver's License, or ability to get to and from work in a timely manner and perform the essential functions of the position All employees must be able to communicate in an effective manner; employees with English as a second language must be able to communicate their need for clarification and/or interpretation of directions; employee should be willing to attend English class as requested by supervisor Mathematical skills equaling the educational requirements and essential functions of the position are required Solve practical problems and deal with a variety of variables in situations where only limited standardization exists Interpret a variety of instructions furnished in written, oral, diagram or schedule form Physical and Environmental Requirements: Sit for extended periods of time at a computer terminal Lift computers, boxers of paper, weighing 40-50 pounds Evaluation: Performance of this job will be evaluated in accordance with the provisions in the Collective Bargaining Agreement between Tigard-Tualatin School District 23J and Oregon School Employees Association Chapter 51.Terms of Employment: This is a twelve month assignment on the K range of the Classified Job Schedule. The assignment of the step will be in compliance with the current Collective Bargaining Agreement and range of pay is located in the current Classified Salary Schedule. This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position's activities and requirements, the administration reserves the right to modify, add or remove duties and assign duties as necessary that still reflect the essential functions of the department.