Legal Assistant (Workers' Compensation) (Palm Beach Gardens, FL) Vaughan McLean is seeking a detail-oriented Legal Secretary to support our workers' compensation practice group. The ideal candidate manages fast-paced administrative tasks, communicates professionally with employers and insurance carriers, and keeps case files organized from intake to resolution.
Key Responsibilities:
Document Management: Draft, format, and proof read standard correspondence, petitions, motions, and discovery requests.
E-Filing: Handle electronic filing of documents through state systems and coordinate with the Judge of Compensation Claims (JCC) offices where applicable.
Calendar Management: Maintain attorney calendars, schedule depositions, mediations, client appointments, and hearings.
Client & Provider Communication: Answer telephone lines, field inquiries from clients, medical providers, and adjusters, and relay critical updates.
File Organization:
Maintain physical and electronic case files, log incoming medical records and bills, and update the firm’s case management software.
Qualifications:
Experience: Minimum of 1–3 years of secretarial or administrative experience, ideally within a Florida law firm (workers' compensation or insurance defense preferred).
Technical Skills:
Proficiency in Microsoft Office Suite and familiarity with legal case management systems.
Knowledge: Basic understanding of Florida workers' compensation terminology, legal procedures, and deadlines.
Communication Skills:
Strong verbal and written communication skills;
Experience with case management systems such has ProLaw and iManage is a plus.
Pay:
Starting from $18.50 per hour depending upon experience. Benefits: 401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location:
In person This is a non-management position
This is a full time position
