Courtroom Judicial Assistant

Employees transferring from another State of Alaska agency may receive consideration for an advance step placement. Personnel rules will be applied to determine step placement for the successful internal candidate. Regular job duties of this fast-paced position will include the following: This position will ensure the production of a clear and understandable record of court proceedings by monitoring the electronic recording equipment, maintaining detailed, accurate, and legible log notes, and maintaining and promoting proper decorum in apparel and demeanor. The incumbent will prepare the courtroom for daily hearings by setting up, organizing, and maintaining the space, which includes operating and testing equipment. You will recognize any damaged or malfunctioning equipment and take appropriate action to troubleshoot and correct issues when possible. To facilitate the timeliness of hearings, the incumbent will gather parties, call for in-custody defendants, place calls to parties for telephonic hearings, and relay information to the judge or judicial assistant. Additionally, you will administer oaths and distribute temporary orders, pre-sentence orders, and other required paperwork. You will be responsible for the care and maintenance of exhibits, ensuring that they are marked, listed on the exhibit list, properly accounted for, and stored during the trial. At the end of the trial, exhibits will be returned to the parties or placed into storage. You will also ensure the safety, comfort, and well-being of jurors during jury trials and will be accountable for the playback of testimony during deliberations. When not in court, you may assist other court departments and perform other duties as assigned by the Clerk of Court. This position will fill in as backup to the evening, weekend, and holiday clerks when needed. These positions will work overtime when necessary and assist in the training of new employees. The Work Schedule Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break. Exceptional Benefits for Full-Time Employees 12 paid holidays medical, dental, and optional vision coverage employer-paid life insurance Public Employees Retirement System (PERS) Alaska Supplemental Annuity Plan (SBS) Alaska DeferredCompensation Plan Personal leave is accrued for vacation, illness, or personal needs. Enjoy peace of mind and long-term security while serving your community. See http://doa.alaska.gov/drb/index.html for additional information. For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov For informationabout what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts The Alaska Court System is an EEO employer and proudly promotes diversity. Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net). Substitution: Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis. Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience. Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis. This applies to your application submission. Documents to be Attached to the Application (REQUIRED): Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net). Post-secondary transcripts, if using education to meet minimum qualifications. Copies of your most recent (2) performance evaluations or two (2) letters of recommendation. A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers and email addresses. KEYBOARDING CERTIFICATION REQUIRED Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com. In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at http://www.jobs.state.ak.us/offices. LEGAL EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas. WORK EXPERIENCE If using work experience not already documented in your application, provide the employers name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment. EDUCATION If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application. SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post‑secondary institution. It is your responsibility to provide such evidence when applying. SELECTION PROCEDURE Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor. MULTIPLE VACANCIES NOTICE This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies. NEPOTISM REVIEW To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director. BACKGROUND CHECK A background check will be conducted prior to an employment offer. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.