Senior Recording Clerk

Job Duties: Serves as the primary resource for vital records, including birth, marriage, and death records maintained by the office. Processes applications and issues certified and non-certified copies of vital records to individuals and entities legally authorized to receive them. Verifies identification, eligibility, and supporting documentation prior to releasing confidential vital records. Maintains the security, confidentiality, integrity, and physical and electronic preservation of vital records. Serves as the primary point of contact for questions regarding vital records procedures, eligibility requirements, documentation, fees, amendments, corrections, and record requests. Reviews documents presented for recording to ensure completeness, accuracy, proper formatting, required information, and compliance with applicable state recording requirements. Provides courteous and professional assistance to the public, attorneys, abstract/title companies, government agencies, and other customers regarding recording procedures, document requirements, fees, and public records. Receives, records, indexes, and audits official documents maintained by the Recorder's Office. Conducts searches of recorded documents and provides copies, certifications, and other authorized records in accordance with applicable laws and office procedures. Processes Department of Natural Resources transactions; registers and renews ATVs, snowmobiles, off-road vehicles, and boats; ensures compliance with state regulations; calculates and assesses fees. Scans paperwork into the DNR system for each transaction. Receives and scans DD 214's. Answers telephone and greets visitors; provides information and assistance. Prepares outgoing mail. Maintains confidentiality and security of sensitive records and information. Performs related duties as assigned. QualificationsEDUCATION/EXPERIENCEHigh School Diploma or equivalent. One to three years of related work experience and service. KNOWLEDGE/SKILLS/ABILITIESKnowledge of modern office practices and procedures. Knowledge of county and departmental policies and procedures. Knowledge of technology; computers, scanners, and job-related software programs. Knowledge of legal descriptions and ability to learn how to read and decipher. Skill in multi-tasking and the ability to prioritize and organize work. Skill in the provision of customer service. Skill in the maintenance of files and records. Skill in oral and written communication. Supplemental InformationPHYSICAL REQUIREMENTS/WORK ENVIRONMENTThe work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The work is typically performed in an office. Dallas County is an Equal Opportunity Employer. Women, minorities and persons with disabilities are encouraged to apply. Dallas County participates in E-Verify.

Benefits: Full-time employees are defined as those that are regularly scheduled to work at least 40 hours per week. Full-time employees are eligible for benefits at the 1st of the month following their first 30 days as a Dallas County employee, unless otherwise noted. Health benefits {medical, dental, vision} are offered as a complete health insurance package; however, employees may choose to accept dental and/or vision coverage only for an alternate monthly rate Participation in the IPERS retirement plan, beginning the first day of employment Short Term Disability which covers 60% of the employee's monthly salary after a 14 day waiting period - Premium fully paid by the CountyLong Term Disability which covers 66.66% of the employee's monthly salary after a 120 day waiting period - Premium fully paid by the CountyTerm Life Insurance policy of $50,000 for the employee - Premium fully paid by the County Supplemental Term Life Insurance available for the employee and eligible dependents - Premium paid fully by the employee Flex Spending Account (pre-tax) Premium paid by employee. Medical: $3400/year limit; Dependent Care: $7500/year limit11 paid holidays per year1 floating holiday per year Vacation time Regular, full-time Department Heads/Elected Officials starting at 4.62 hours/pay period (120 hours/year); Regular, full-time employee accrual starting at 3.08 hours/pay period (80 hours/year; Regular, full-time, 24 or 48 hour shift EMS employee accrual starting at 2.31 hours/pay period (60 hours/year) Sick time Regular, full-time employee accrual at 5.54 hours/pay period (144 hours/year); Regular, full-time, 24 or 48 hour shift EMS employee accrual at 7.75 hours/pay period (201.6 hours/year) Employee Assistance Program - Premium fully paid by the CountyAFLAC Supplemental Policies - Premium fully paid by the employee MetLife Aura Identity & Fraud Protection - Premium fully paid by the employee