FlexStaff is seeking a highly organized Administrative Assistant for our client, a respected organization within the financial services sector, located in Washington, DC. This person will support four executives in a fast-paced professional environment. This role requires exceptional attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion. Full-time, permanent position
Hours: 9:00am-6:00pm, onsite (after 60 days, option to work remote 2 days / week)
Location:
Washington, DCResponsibilitiesManage complex calendars for four Managing Directors, including scheduling, conflict resolution, and priority management Proactively track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks Prepare, edit, proofread, and quality-check correspondence, agendas, presentations, meeting materials, and other documents Communicate professionally with senior internal and external stakeholders Coordinate domestic and international travel, including itineraries, logistics, and real-time changes Plan and support meetings, committees, and events, including scheduling, invitations, materials, attendance tracking, and follow-upCapture meeting notes, action items, owners, and deadlines as needed Process expense reports, invoices, and other routine administrative documents Maintain accurate contact lists, stakeholder records, and internal databases Provide general administrative and operational support, including special projects as needed
Qualifications:- Bachelor’s degree preferred, with 3+ years of executive or administrative support experience
- Experience supporting multiple senior leaders in a fast-paced environment strongly preferred
- Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively
- Exceptional attention to detail and commitment to producing accurate, polished work
- Strong written and verbal communication skills
- Excellent organizational, time-management, and follow-through skills
- Ability to work independently, exercise sound judgment, and handle confidential information discreetly
- Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams Concur and ProTec experience preferred Benefits
- Medical, Dental, Vision Insurance PlansLife and AD&D Insurance
- Short-Term and Long-Term Disability Insurance 401(k) with employer contribution
- Generous paid time off and holidays
- Eligible to work remotely (up to 2 days per week)
- Mobile Subsidy
- Commuter Subsidy
