Investment Bank located in Midtown NYC seeks Executive Assistant. Administrative Assistant Investment & Corporate Banking Client seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as temporary assistant to the department and collaborate/coordinate with administrative team as requested.
Responsibilities:- Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
- Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
- Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed
- Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
- Communicate Firm policies/procedures to officers and associates regarding client entertainment
- Manage general office needs such as ordering supplies and mail distribution as requested
Requirements:- Extensive experience with Concur.
- Minimum three years’ experience as an administrative assistant in finance industry preferred
- Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel
- Excellent verbal communication and telephone skills
- Detail-oriented, personable with a consistent positive attitude
- Ability to work in a team environment and handle multiple tasks with little or no supervision
- Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
- Utilizes good judgement and discretion, maintains the highest level of confidentiality
