Location: Ridgefield Park, NJ (on-site during initial training; hybrid afterward)
Schedule: Full-time, permanent
Work model:
On-site for the first 90 days (training/probation), then 2–3 days on-site / week (hybrid)
Compensation: $65,000–$75,000 base salary (depending on experience)
Overview:
A confidential professional services organization is seeking an organized, detail-oriented Administrative Assistant to support its Accounting & Finance team. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and is comfortable handling sensitive and time-sensitive information with professionalism and discretion.
Key Responsibilities:- Provide day-to-day administrative support to the Accounting & Finance team
- Maintain accurate records and perform high-volume data entry with strong attention to detail
- Prepare and coordinate mailings, correspondence, and internal documentation
- Manage calendars, meeting coordination, scheduling, and follow-ups
- Track documents, requests, and deadlines; ensure timely completion of action items
- Assist with routine administrative tasks that keep team workflows organized
- Support special projects and ad hoc tasks as needed
Qualifications:- 2+ years of administrative, office, or team support experience
- Prior experience in a professional services environment (required), such as:legal services / law firmaccounting / CPA firmfinancial services or similar client-service setting
- Strong organizational skills and consistent follow-through
- Excellent written and verbal communication
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Professional, dependable, and comfortable working with confidential information
Ideal Background:
You’ve supported teams in an environment where accuracy, responsiveness, discretion, and client service matter. You’re comfortable juggling priorities, staying on top of details, and keeping processes moving.
