Administrative Assistant - Medical Residency - 143297
peace healthVancouver, WA
$23.74 – $35.62
APPLY (opens in a new tab)Administrative Assistant - Medical Residency - 143297
peace healthVancouver, WAMid L4
$23.74 – $35.62
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveMedical Secretaries and Administrative AssistantsExecutive Secretaries and Executive Administrative Assistants
APPLY NOW (opens in a new tab)Administrative Assistant - Medical Residency PeaceHealth is seeking a Administrative Assistant - Medical Residency for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $23.74 – $35.62. Projected Schedule is Mon - Fri 0730 - 1630. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.
Job Summary:
Responsible for providing administrative support for one or more manager/director. Responsible for facilitating the efficient and smooth operation of the department in accordance with approved regulatory, quality and department standards. Utilizes communication, software and research skills to support the organization and leaders.
Details of the Position:
Provides daily administrative support to the leaders of the department. Duties may include: fielding telephone calls; calendaring; receiving and directing visitors; word processing; filing; faxing; program and project support. Facilitates work flow for accurate and successful completion of assignments/projects by using Microsoft Applications (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).Reviews and replies to all communications to ensure accuracy, efficiency and professionalism, as guided by the leaders. Coordinates appointment calendars, coordinates meetings, reviews mail and responds as various departmental events/activities, which may include dinners, retreats and meetings, purchasing and requisitioning. As a member of the department support team, participates in team meetings, takes minutes and shares responsibilities as be required to perform front desk duties, as assigned by leader. Performs other duties as assigned. What you bring High School Diploma Preferred: or equivalent and formal business, secretarial or office administrative training Minimum of 2 years Required: of progressively responsible secretarial experience in a professional office
Required: Extensive software skills
Preferred: Notary Public License
SkillsStrong computer skills in Microsoft (including Word, Excel, PowerPoint, Outlook, SharePoint and Teams) (Required) Visio (Preferred) Excellent verbal and written communication skills (Required) Strong organizational and analytical skills (Required) Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment (Required) Ability to work with basic office equipment (Required) Department/Location Specific NotesFamily Medicine Residency Program (Vancouver, WA)*Graduate Medical Education Administrative Support: Institutional Coordinator - Supports the Designated Institutional Official (DIO) and Residency Program Medical Director as part of the dyad leadership team. Manages GMEC agendas and meeting minutes, oversees GME program tracking and institutional site visits, and serves as the primary point of contact for external medical students, residents, and fellows seeking clinical rotation opportunities at PeaceHealth. Coordinates application processes, onboarding requirements, and institutional approvals.*Fellowship Coordinator - Provides administrative support to the Fellowship Director. Manages annual ACGME-required data reporting, maintains the ERAS (Electronic Residency Application System) database, and applies program screening algorithms for fellowship applications. Plans and coordinates candidate interviews, facilitates onboarding and orientation for new fellows, and administers and compiles peer, medical staff, and faculty evaluations and feedback.
Working Conditions:
Consistently operates computer and other office equipment.
Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Sedentary work.
Predominantly operates in an office environment.
Ability to communicate and exchange accurate
worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
For additional information or questions about this position, please email Jen Worthington at.
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Level
Mid L4
Salary
$23.74 – $35.62
Location
Vancouver, WA
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
General Medical and Surgical Hospitals
Posted
yesterday