Overview
Department Description: Multi-Partner Consortium to Expand Dementia Research in Latin (ReDLat).
This project fosters a Consortium with support from multiple partners whose goal is to expand dementia research in Latin America and the Caribbean (LAC). The Consortium aims to combine genomic, neuroimaging and behavioral (clinical, cognitive) data and social determinants of health data to improve dementia characterization and identify novel inroads to treat neurodegeneration in diverse populations. This >5-year project constitutes an opportunity to promote harmonization of global strategies to treat and prevent dementia in diverse and underserved populations. We have developed an innovative, harmonized, cross-regional approach on AD and FTD.
This platform is anchored in Argentina, Brazil, Colombia, Chile, Mexico, and Peru, with clinical research expertise from UCSF Fein Memory and Aging Center, genomics from UCSB, and bioinformatics from HudsonAlpha. Satellite projects expand the initial ReDLat initiative to include family assessments, EEG recordings, natural speech analysis, epigenetics, circadian characterization, and learning experiences.
About Fein MAC
The Fein Memory and Aging Center (Fein MAC) provides high-quality care for cognitive problems, conducts research on causes and cures for degenerative brain diseases, and educates health professionals, patients and families. More information at www.memory.ucsf.edu.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through biomedical research, education, and patient care.
Job Summary:
The International Program Coordinator provides administrative and program management for the ReDLat research study. They provide administrative coordination for international subcontracts for institutions primarily located in Latin America and the United States, budget preparation guidance for new subcontracts and amendments, and invoice review before payment. They assist in coordinating multinational research committees and the annual meeting of researchers. They also assist investigators and the program manager with development of new grant proposals, liaising with UCSF pre-award, preparing budgets and justifications, managing submission timelines, and preparing IRB and administrative documents for grant submission. The Program Coordinator works in a mission-driven environment and manages multiple competing priorities. Written and spoken Spanish and/or Portuguese language skills are a plus.
Responsibilities: Subcontract preparation and amendments
Provide guidance to sites to assist with budgets, justifications, scopes of work, and fund advance budgets for new subcontracts
Coordinate subcontract budget amendments
Interface with UCSF pre-award team and respond to questions
Gather IRB approvals, hardship letters, PI assurances, registration numbers
Coordinate with UCSF subcontract and post-award teams to ensure proper budget allocation
Communicate with sites, provide translations as needed
Provide guidance on invoice templates and procedures
Maintain internal database of subcontract invoices
Fiscal and budget oversight
Review all subcontract invoices for accuracy before payment
Meet with sites to answer budget and invoice questions
Program coordination for international researcher collaboration
Coordinate research committees: maintain email lists, schedule meetings, prepare agendas, coordinate speakers, and share data
Manage agenda during calls; take notes and track action items
Manage review of collaboration requests
Assist with annual meeting preparations: invitations, attendee list, agendas, speakers, travel
Manage database access requests and data use agreements
Grant development support
Assist investigators and program manager with development of new and renewal grant applications
Interface with UCSF pre-award team; manage submission timelines
Prepare subaward documents and budget justifications; review NIH biosketches; draft letters of support and IRB documents
Required Qualifications:
Bachelor's degree in related area and minimum three years of experience or equivalent
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling
Ability to use discretion and maintain confidentiality
Strong skills in short-term planning, analysis, problem-solving, and customer service
Willingness to travel internationally
Preferred Qualifications:
Knowledge of University rules and procedures for budget, accounting, fund management, and personnel management
Knowledge of common University-specific computer applications
Knowledge of financial analysis and reporting techniques and HR policies for staff and academics
Spanish language skills
Portuguese language skills
Experience with financial aspects of NIH grants
