Part-Time Certified Payroll Specialist

Job Description: The Payroll Specialist oversees certified and union payroll processes for federally funded projects, ensuring accurate, compliant reporting of prevailing wages. This role focuses on mastering the organizations certified/union payroll procedures and then training a Staff Accountant to run these processes independently. The position requires strong hands-on payroll experience, with a particular emphasis on certified payroll requirements and union payroll practices.

Responsibilities: Manage and process certified and union payroll for federally funded projects in accordance with legal and regulatory requirements. Learn the organizations specific certified and union payroll processes in detail and apply them accurately to weekly payroll cycles. Prepare and submit weekly certified payroll reports for the organization and any subcontractors working on federally funded projects. Ensure that all union workers are paid the legal prevailing wage and that supporting documentation accurately reflects compliance. Review payroll data for accuracy, completeness, and compliance with federal, state, and project-specific requirements. Identify and resolve discrepancies or issues in certified and union payroll records in a timely manner. Train the Staff Accountant on how to run the certified and union payroll processes, including step-by-step procedures and compliance requirements. Maintain organized payroll records and documentation to support audits and regulatory reviews. Collaborate with internal stakeholders and, when needed, external parties to clarify payroll requirements and resolve payroll-related questions. Essential SkillsAt least 2 years of experience in certified and/or union payroll. Proven hands-on experience processing certified payroll and union payroll. Strong understanding of the requirements and compliance aspects of certified payroll, including prevailing wage regulations. Ability to interpret and apply payroll rules for federally funded projects. Capability to learn new payroll processes quickly and apply them accurately. Strong attention to detail and accuracy in handling payroll data and reports. Ability to train and guide a Staff Accountant on certified and union payroll procedures. Effective communication skills to explain payroll processes and requirements clearly.

Additional Skills & Qualifications: Certified Payroll Professional (CPP) designation is beneficial but not required. Experience preparing weekly certified payroll reports for federally funded projects. Familiarity with union agreements and related wage and benefit structures. Strong organizational skills for maintaining detailed payroll documentation. Ability to work independently while also collaborating with accounting and project teams. This is a Contract position based out of Kansas City, MO.The pay range for this position is $27.00 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) This is a fully onsite position in Kansas City, MO.This position is anticipated to close on Nov 16, 2026.