Prospect Schools Operations Coordinator Prospect Schools is a high-performing, intentionally diverse K-12 college preparatory charter network serving nearly 3,000 students across seven schools in Brooklyn. We are a growing organization and expanding our network across Brooklyn from 6 to 9 schools in the coming academic year. Prospect Schools models its curriculum on the renowned International Baccalaureate Program, a rigorous program that raises the level of academic responsibility for students while preparing them to be global citizens. Our network is dedicated to the mission of preparing a diverse student body to have a positive impact on society and develop a lifelong passion for learning, guided by our core values: Curiosity: Develop sound judgment and intellect by asking questions confidently and thinking critically Care: Support others by grounding every action in empathy while championing equity and inclusion Persistence: Grow and learn by solving problems with determination, creativity, and tenacity Passion: Succeed by approaching challenges with excitement, enthusiasm, and self-assurance
The Opportunity:
Prospect Schools is seeking an experienced and enthusiastic Operations Coordinator for the 26-27 School Year. The essential duties & responsibilities include:
- Front Office Management
- Greet visitors and follow proper visitor sign-in protocols
- Manage front desk and office space
- Family Communication
- Maintains and manages family facing communications
- Writes official school letters, creates flyers, and drafts email announcements
- Manages a high volume of internals and external communications including the primary phone line and email account for the school
- Manages requests for interpretation services and translations into Spanish
- Student Data & Compliance SupportSupport Registrar with student information management & compliance reporting
- Support with issuing student working papers and student enrollment verification letters as needed
- Technology SupportSupport the distribution of assigned student technology (ie, Chromebooks)
- Maintain main office systems for tracking borrowed & returned student devices
Serve as support for classroom technology concerns, escalating to the Prospect Schools IT Team as needed.
Finance & Facilities Operations
Handle all school wide procurement and purchasing through non-personnel budget items
Restocking and organizing storage rooms and curriculum rooms
Support with daily staff absence email and coverages
Oversee facilities ticketing for special events and family events
Plan and implement trainings and workshops for faculty and staff on operations areas of ownership
Ensure compliance with local, state, and federal laws
Contribute toward the development of standard operating procedures in all areas of influence, and continue to find new ways to improve quality and efficiency
About You:- A bachelor's degree, master's degree preferred.
- Highly organized and attentive to details
- Warm and welcoming
- Collaborative spirit and able to problem solve
SalaryThe salary range for this role starts at $55,000, then increases based on years of experience. Our salaries are set through a lens of equity, and based on an individual's skills, education, and years of experience relevant to the role. At Prospect Schools we remain committed to providing competitive salaries.
Our Benefits:- Medical, dental, and vision insurance
- Paid Time Off (PTO) or Paid Sick Time (PST) based on date of hire and hours worked per week 401(K) and Roth IRA with a 4% employer match with a 3-year vesting schedule
- Flexible spending accounts, including Transit Commuter Options, Health Care FSA and Dependent Care FSA options
- Ancillary insurance, including Basic Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance
- Employee Assistance Program with free expert support services to assist with a variety of life issuesEEO and ADA Statement
Prospect Schools is an equal opportunity employer. We actively recruit, hire, and retain a diverse and inclusive staff. We do not discriminate on the basis of race, color, ancestry, national origin, religion, age, gender identity or expression, sexual orientation, disability, citizenship, marital status, pregnancy, veteran status, or any other status protected by applicable law.
Prospect Schools is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance you may contact us at: careers@prospectschools.org.The essential functions of this job are described above; they may be subject to change at any time due to reasonable accommodation or other reasons.
