Administrative Coordinator (Full Time)

Overview: The Job File Coordinator is responsible for managing incoming leads from the initial conversion to active job status through to project completion and customer invoicing. Communicate regularly with Production crews to capture all required documentation on-site. Create and review estimates based on project scope and photos provided by the Production team. Maintain an accurate Work in Progress board for all active leads and projects. Review timestamps and other data points for accurate reporting and KPIs. Conduct internal audits of all projects to verify that estimates reflect all completed work. High school diploma or GED is required. Previous office or estimating experience is preferred. Exceptional customer service skills and strong administrative abilities are essential. Proficiency in using various digital tools and technologies to efficiently complete job tasks. Experience in the restoration, construction, or insurance industries is a plus.