A fast-paced investment firm is seeking a polished, proactive Executive Assistant & Office Manager to support senior professionals while overseeing the day-to-day operations of a professional office. This role is ideal for someone who thrives in a high-performance environment, enjoys balancing executive support with office management, and takes pride in creating an exceptional workplace experience.
Responsibilities:
Manage complex executive calendars, scheduling, and meeting coordination.
Coordinate domestic and international travel, detailed itineraries, and expense reporting.
Support leadership with administrative projects, event logistics, and day-to-day operational needs.
Oversee office operations, including supplies, vendors, facilities, guest experience, and conference room management.
Coordinate office lunches, mail, deliveries, and workplace services.
Assist with team meetings, onsite events, and employee engagement initiatives.
Collaborate with the administrative team and provide backup support as needed.
Qualifications:
4+ years of executive assistant or administrative experience, preferably in a fast-paced corporate or financial services environment.
Exceptional organizational, multitasking, and time management skills.
Strong written and verbal communication abilities.
Resourceful, proactive, and able to anticipate priorities with minimal direction.
High level of professionalism, discretion, and attention to detail.
Proficiency with Microsoft Office and Zoom.
Bachelor's degree preferred.
