Records Management & Document Control Clerk

Records Management & Document Control ClerkUnder general directive supervision, performs a variety of clerical responsibilities to support departmental activities including, but not limited to: Assists in the maintenance of files, drawings, maps, control logs, manuals, specifications, reports, statistics, microforms and other records, both historic and current, maintaining various indices to provide efficient services and in accordance with approved procedures. Performs manual or automated processing of a variety of technical and non-technical documents including correspondence, reports, form letters, indexes, procedures, specifications, and drawings. Obtains drawings and records when requested. Retrieves records or information as required. Reproduces, controls, distributes, files, and receipt acknowledges controlled records, documents and procedures for internal and external organizations. Prepares documents for scanning and indexing, conducts quality control checks of microfilm and aperture cards in accordance with approved procedures and instructions. Operates, updates and maintains active / inactive records and record systems (e.g. record file centers, micrographics, and databases).Files records in accordance with established procedures and instructions. Supports microfilm satellite libraries. Maintains on-site and off-site vaults. Operates a variety of office equipment including process and reproduction equipment and scanners. Prepares various administrative reports and assists in maintaining equipment inventory, service agreements, office equipment and supplies. Coordinates destruction of records including shredding as required. Performs data entry utilizing various computer applications (e.g., electronic records management systems, electronic document management systems, and other desktop application such as Microsoft Office).Provides instruction and training for other departmental clerks. Performs other related work as required or assigned. Education, Experience and Skills: Must be a high school graduate or equivalentMust have one year related work experience or equivalentMust have working knowledge of office practices, standard office equipment, and filing systems Must be able to communicate effectively and organize and prioritize work under general guidance from supervision Must have general computer and office skills including data entry, spelling and grammar skills Must exercise great care and attention to detail Must be neat and orderly in the work Must be able to maintain confidentiality Must be physically capable of lifting a full record box

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