Our client, a finance firm based in NYC, is looking for an Executive Assistant to support a team of 8–10 Managing Directors and Associates.
Responsibilities:
Manage complex calendars and coordinate meetings across multiple time zones.
Schedule internal and external meetings, conference calls, and appointments.
Coordinate domestic and international travel, including flights, hotels, and itineraries.
Prepare and submit expense reports and assist with invoice processing.
Handle incoming calls, emails, and other correspondence professionally.
Prepare, format, and proofread presentations, reports, and other documents.
Maintain organized electronic files and confidential records.
Assist with meeting preparation, including agendas, materials, and follow-up items.
Serve as a point of contact for internal teams, clients, and external business partners.
Provide general administrative support to ensure the team operates efficiently.
Handle sensitive information with discretion and maintain a high level of confidentiality.
Assist with additional projects and administrative tasks as needed.
Qualifications:
3+ years of experience as an Executive Assistant or Administrative Assistant, ideally within financial services or a professional services environment.
Experience supporting multiple senior-level professionals in a fast-paced setting.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
Ability to manage competing priorities, anticipate needs, and meet tight deadlines.
Professional, proactive, and team-oriented with a strong work ethic.
Ability to handle confidential information with discretion.
