Position Summary:
We are seeking a detail-oriented and results-driven Accounts Payable Specialist to join our client's finance team in Fort Lauderdale. In this role, you will play an integral part in high-volume construction AP processing, invoice reconciliation, automated workflow management, and vendor communications. The ideal candidate brings dedicated experience in construction accounting and excels in a collaborative, dynamic setting.
Key Responsibilities:
Invoice Processing & Automation: Review, verify, and code high-volume invoices using HH2 billing software; perform final review of key details (vendor, invoice number, amount) before seamless export to Sage 300.Payment Runs & Credit Cards: Assist in weekly AP payment runs, scan payment remittances, and review/code company credit card transactions (AMEX and Comdata).Construction Compliance & Documentation: Match invoices with unconditional/conditional waivers and releases of lien as an essential part of the AP approval and payment release process.
Vendor & Account Reconciliation: Perform monthly vendor statement reconciliations, resolve account discrepancies, and maintain strong, positive vendor relationships.
Month-End Close: Execute month-end closing activities by reviewing and approving assigned invoices and corporate card transactions, ensuring all liabilities are captured accurately and on schedule.
General Accounting Support: Perform additional departmental tasks, administrative support, and ad-hoc accounting duties as needed by leadership.
Qualifications & Requirements
Experience:
3+ years of construction accounting experience, including at least 2 years focused specifically on Accounts Payable workflows. Software Proficiency: Strong background in construction accounting systems. Direct experience with Sage 300, HH2 automated billing, and AMEX/Comdata platforms is highly preferred.
Core Competencies:
Solid foundation in core accounting principles, lien release processes, and job-costing considerations typical in utility-scale or heavy construction.
Operational Skills: Exceptional attention to detail, strong organization, and a proven ability to manage high-volume, competing priorities in a fast-paced environment.
Communication: Excellent verbal and written communication skills with a customer-service mindset toward internal teams and external vendors.
Work Location: Must be able to work on-site 5 days a week at the corporate headquarters
