Procurement Agent III

Location: Cumming, GA

Job Type: Full-time

Job Number: 03668

Department: Procurement Department

Closing Date: 10/21/2026 11:59 PM Eastern

Position Information: The purpose of this classification is to independently manage and coordinate complex, high-value, and specialized procurement activities for County departments. Responsibilities include procurement planning, competitive solicitations, professional services selections, construction procurement, contract negotiation and administration, market and cost analysis, vendor management, and regulatory compliance. This position serves as a senior procurement resource to County departments and less experienced Procurement staff and provides guidance regarding procurement strategy, applicable laws and policies, solicitation methods, contract requirements, and best procurement practices. Work is performed with considerable independence and requires sound judgment in developing procurement strategies, resolving complex procurement and contractual issues, facilitating evaluations and negotiations, and ensuring procurements are conducted fairly, competitively, transparently, and in the best interest of the County.

Essential Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Independently manages complex and high value procurement projects from acquisition planning through solicitation, evaluation, negotiation, award, contract execution, administration, and close out. Advises County departments on procurement strategy, solicitation methods, evaluation methodology, contract structure, competition requirements, procurement timelines, and applicable purchasing requirements. Develops and administers competitive solicitations for goods, services, professional services, construction, and technology acquisitions, including Invitations for Bid, Requests for Proposal, Requests for Qualifications, and other competitive procurement methods. Develops and manages complex procurements for goods, services, professional services, construction, and technology acquisitions, including Invitations for Bid, Requests for Proposal, Requests for Qualifications, and other competitive procurement methods. Manages procurements utilizing traditional and alternative project delivery methods, including Design-Bid-Build, Design-Build, Progressive Design-Build, Construction Manager at Risk (CMAR), and other authorized delivery methods; coordinates multi-phase selection processes, qualifications-based and best-value evaluations, negotiations, and related contracting requirements. Develops solicitation documents in coordination with user departments; reviews scopes of work and specifications; establishes procurement requirements; prepares advertisements, addenda, bid schedules, evaluation criteria, and other procurement documentation; and coordinates pre-bid and pre-proposal conferences and public openings. Manages proposal and qualification evaluation processes; facilitates evaluation committees and consensus meetings; provides guidance regarding evaluation procedures, confidentiality, conflicts of interest, and procurement integrity; evaluates responsiveness and responsibility; documents results; and prepares award recommendations. Leads or participates in complex negotiations involving pricing, professional services fees, scope, guaranteed maximum prices, preconstruction services, contract terms, risk allocation, and other commercial considerations. Interprets and applies applicable federal, state, and local laws, regulations, policies, procedures, and contractual requirements; identifies compliance concerns and coordinates corrective action with departments, Legal, Risk Management, Finance, and other stakeholders as appropriate. Manages the procurement award and contract execution process, including preparation of bid tabulations, award recommendations, agenda documentation, contracts, and supporting materials for administrative or Board of Commissioners approval. Administers contracts throughout the contract lifecycle, including renewals, amendments, change orders, task orders, pricing adjustments, extensions, expirations, and closeout; monitors contractual requirements and coordinates resolution of contractor or vendor performance issues. Reviews procurement and contract documentation for compliance with insurance, bonding, licensing, E-Verify, funding, and other applicable contractual or regulatory requirements. Supports construction and professional services contracting; coordinates with project managers regarding procurement requirements, contractor performance, contract compliance, change orders, payment documentation, and other contractual matters. Develops and administers annual and multi-year agreements; evaluates usage, pricing, market conditions, department requirements, and contractor performance to determine whether agreements should be renewed, re-solicited, modified, or discontinued. Conducts market research, cost and price analysis, benchmarking, historical usage analysis, and industry research to develop sourcing strategies, evaluate price reasonableness, identify potential suppliers, and support procurement recommendations. Reviews complex requisitions and purchasing requests; determines appropriate procurement methods; researches sourcing options; evaluates compliance with contracts and purchasing requirements; and processes or coordinates purchase orders and related procurement actions. Serves as a primary liaison among Procurement, County departments, vendors, contractors, consultants, and other stakeholders to coordinate procurement activities, resolve complex issues, and maintain effective business relationships. Evaluates and documents vendor and contractor performance and assists departments in addressing performance deficiencies, contractual disputes, invoicing discrepancies, and other procurement-related issues. Develops, maintains, and reviews procurement records, reports, contract files, solicitation documentation, statistical information, and other records necessary to support compliance, transparency, audit readiness, and operational reporting. Provides input regarding the development and revision of procurement policies, procedures, templates, standards, and business processes; assists with special projects and departmental initiatives as assigned. Provides technical guidance, mentoring, and procurement support to less experienced Procurement staff; assists in training County departments regarding procurement policies, procedures, systems, solicitation practices, and procurement best practices. Maintains professional knowledge of procurement laws, regulations, contracting practices, market conditions, and industry developments through continuing education, professional organizations, publications, conferences, and training. ADDITIONAL FUNCTIONSPerforms general/clerical tasks, which may include answering telephone calls, typing documents, making copies,, filing documentation, or processing incoming/outgoing mail. Performs other related duties as required.

Minimum Qualifications: Associate's degree from an accredited college or university with course work emphasis in Purchasing, Procurement, Business Administration, or a related field; supplemented by five (5) years previous experience and/or training that includes contract administration, purchasing, procurement, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Preferred Qualifications: Professional procurement certification such as NIGP-CPP, CPPB, CPPO, or equivalent certification is preferred. Experience conducting complex competitive solicitations, professional services selections, construction procurements, contract negotiations, and contract administration in a governmental environment is also preferred. BENEFITS PROVIDED BY FORSYTH COUNTY TO FULL-TIME EMPLOYEES:Personal Leave Accrual Personal leave shall be accrued as follows:0 - 4 Years - 20 days per year - 6.16 hours per pay period 5 - 14 Years - 25 days per year - 7.70 hours per pay period 15+Years - 30 days per year - 9.24 hours per pay period Observed Holidays New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (2), and Christmas (2).Medical InsuranceThe Forsyth County Board of Commissioners offers employees a choice of two medical plans offered by Aetna and a plan offered by Kaiser Permanente. Aetna Choice POS II - $2000 Individual Deductible (Basic Plan) Aetna Choice POS II - $1000 Individual Deductible (Plus Plan) Kaiser Permanente HMO- $0 Individual Deductible Dental InsuranceThe Forsyth County Board of Commissioners offers two dental plans from Delta Dental: Base $1,000 PlanBuy-Up $1,500 PlanVision InsuranceThe vision plan offered by Forsyth County Board of Commissioners is administered by Aetna and will offer office visit copays for exams, as well as copays for lenses, frames, and contacts. Basic Life & AD&D InsuranceThe Forsyth County Board of Commissioners recognizes the importance of basic life insurance for all of its employees. The Board provides term life insurance and accidental death and dismemberment (AD&D) protection for each full-time employee. This is a County-paid benefit. Disability Insurance - Short Term and Long Term 100% paid by Forsyth County. Eligibility begins date of hire. Short Term Disability - 60% of weekly earnings to a maximum of $1,000.00 a week. Eligibility begins 14 days after an accident or sickness and has a benefit period of 24 weeks. Long Term Disability - 60% of monthly earnings to a maximum of $5,000.00 a month. Eligibility begins at 26 weeks to coordinate with the end of Short Term benefits and continues 24 months (Own Occupation).Additional Life Insurance and AD&DRates vary based on amount of coverage selected. Additional life insurance may be purchased for employee, spouse, and children. Retirement Plan (401K) Fully vested at five years of employment - 20% graduated vesting annually. Eligible to begin contributions immediately upon hire. Six Months through One Year of County Service Forsyth County matches your contributions, dollar for dollar, up to 5% of your pay. That's a 100% return on the first 5% of pay you save. Years One through Five Forsyth County "seeds" your account with 5% of your pay each year, and matches 100% of what you contribute, up to 5% of your pay. Years 5 through 10 The County continues its automatic "seed" contribution of 5% of pay, matches up to the first 5% of pay that you contribute, then adds a 50% match up to the next 5%.After 10 Years of Service You continue to receive a 100% County match on the first 5% of pay you contribute, and 50% on the next 5% of pay you save. But now, the automatic contribution the County makes to "seed" your account each year increases to 7.5% of your pay.01Do you have an Associate's degree with course work emphasis in Purchasing, Procurement, Business Administration, or a related field? YesNo02Do you have at least five (5) years previous experience that includes contract administration, purchasing, procurement, and personal computer operations? YesNoRequired Question