Job Description:
Indeck Power, the largest single-source provider of steam power and hot water solutions, is seeking a full time Executive/Personal Assistant to support the President/CEO. This is a full time, in-office position based out of the Wheeling, IL Office.
Position Summary:
Provide Administrative and Personal Support to the President/CEO. Must have excellent problem solving skills, high attention to detail and great at prioritizing deadlines and tasks as this is busy role.
Essential Duties and Responsibilities:
Answer and screen telephone calls and arrange conference calls.
Maintain calendar, deadlines and schedule for executive.
Prepare outgoing mail and correspondence, including email, FedEx and faxes.
Provide additional personal support as needed.
Arrange and coordinate travel schedules and reservations.
Office/personal related errands.
Coordinate and arrange meetings, guest luncheons, and presentations.
Greet scheduled visitors.
Draft routine correspondence and maintain necessary files of all correspondence.
Back up receptionist duties.
Back up assistance in preparation of sales/rental quotes.
May be required to perform other duties as requested, directed or assigned.
Education and Experience:
Business school, Associate’s degree or equivalent is required.3-5+ years experience as an Executive/Personal Assistant.
Job Knowledge, Skills and Abilities:
Must be proficient in MS Word, Excel, Outlook and the Internet. Power Point a plus.
Excellent verbal and written communication skills required.
A professional appearance and telephone manner are essential.
Must have good command of the English language, oral and written.
Must be detail oriented and ability to proof-read.
High degree of integrity and the ability to recognize the requirements of confidentiality.
Excellent organizational, time management, analytical and problem-solving skills.
Highly flexible and adaptable to constantly changing priorities.
Excellent interpersonal skills – possess a positive mental attitude.
Must be able to type 60-75 wpm.
